Operations Assistant – Int’l Financial Firm

International Financial Firm is seeking an Operations Assistant who will be performing administrative, Reconciliation and client service duties, including record-keeping and reporting utilizing software programs and specialized operations systems.


  • Confirm all daily trades; resolve any discrepancy with the counterparties; confirm all aspects of trades via various sources and ensure prior day settlement.
  • Perform daily collateral management of TBA in accordance with MSFTA including exposure review, collateral valuation, monthly interest calculations, and communicating with counterparties for margin calls.
  • Reconcile cash balances between internal accounting system and custodian.
  • Check daily price and enter daily rates and benchmarks in the accounting.
  • Monitor and check any irregularities for funds’ daily and monthly performance.
  • Check position reconciliations between internal systems and custodian banks and investigate any discrepancies.
  • Prepare proxy, corporate action, and class action notices for front office.
  • Verify future variation margin statements.
  • Support trade processing, confirmation, and settlement of various derivative products such as Swaps and CDS; support daily collateral management of derivative products in accordance with ISDA/CSA.
  • Generate internal notices and reports; distribute to relevant parties.
  • Prepare reports for counterparties and client.
  • Participate in special projects assigned by Supervisor or Department Head.
  • Support all system requirements for the Operations team.
  • Communicating with Japanese counterparts and affiliates.
  • Miscellaneous duties as assigned.


  • Bachelor’s degree in Finance, Accounting, Economics, or equivalent work
  • 2-3 years of experience in a buy-side asset management, or equivalent sell- side experience in trade confirmations, settlements, and collateral operations.
  • Strong knowledge/understanding of derivative products, operations, and domestic and global Fixed Income required. Equity securities/instruments knowledge is helpful.
  • Strong skills and knowledge of Microsoft Excel and Word
  • Familiarity with CTM for trade matching and settlement.
  • Knowledge or Ability to work with portfolio accounting systems (e.g. Eagle Investment Systems) and order management systems (e.g. Bloomberg AIM)
  • Ability to work in a team environment and effectively interact with all levels of the organization.
  • Excellent communication and organizational skills with strong attention to details.
  • Works well in a fast-paced environment: ability to prioritize, perform with high accuracy, and meet tight deadlines.
Upload your CV/resume or any other relevant file. Max. file size: 2 MB.

You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.

Scroll to Top