An established international financial firm is seeking a Bilingual Japanese Administrative Assistant to join its General Administration Group. Reporting to the Vice President & Manager, this position plays a key role in supporting day-to-day administrative operations, expatriate support, internal coordination, and process improvement. The ideal candidate will be a detail-oriented and proactive professional with strong communication and organizational skills.
Key Responsibilities:
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Provide administrative and clerical support to the General Administration Group, including photocopying, filing, record keeping, mailing, scheduling, and internal messaging.
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Assist in administering benefits for expatriate staff.
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Arrange business travel for branch employees and visiting executives.
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Support budget planning and expense management for the General Administration team.
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Prepare and maintain internal reports and documentation.
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Plan and coordinate corporate functions and in-house events.
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Manage pantry and kitchen areas; assist with occasional lifting.
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Maintain and update internal operational procedures.
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Collaborate with team members to streamline and improve administrative workflows.
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Ensure adherence to internal policies, compliance, and information security protocols.
Qualifications:
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Bilingual proficiency in Japanese and English (spoken and written).
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3–5 years of relevant experience in general administration or office support.
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Bachelor’s degree in Business or a related field preferred.
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Proficiency in Microsoft Office (Word, Excel, PowerPoint).
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Strong communication and interpersonal skills.
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Highly organized, dependable, and detail-oriented.
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Team player with a collaborative mindset and positive attitude.
