A global financial institution is seeking a Bilingual Executive & Administrative Coordinator to provide administrative and operational support to executives and assigned departments. This position requires fluency in both Japanese and English and strong organizational, communication, and coordination skills.
The ideal candidate is proactive, detail-oriented, adaptable, and comfortable managing multiple priorities in a professional corporate environment.
Key Responsibilities
- Provide day-to-day administrative and executive support to senior management and assigned departments.
- Manage calendars, schedule meetings, and coordinate internal and external appointments.
- Arrange domestic and international business travel and prepare related expense reports.
- Coordinate communications and correspondence on behalf of executives.
- Assist with executive visits, meetings, company events, gifts, and hospitality arrangements.
- Support administration of company memberships and executive-related budgets.
- Maintain departmental procedures, documentation, records, and filing/archiving systems.
- Coordinate vendor administration, invoices, and related internal processes.
- Liaise with internal departments, external vendors, and business contacts in both Japanese and English.
- Assist with special projects and other administrative or operational responsibilities as needed.
Qualifications
- Bachelor’s degree required.
- 4–5 years of administrative, executive support, or related professional experience.
- Fluency in Japanese and English required.
- Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Proactive, dependable, and detail-oriented.
- Ability to work independently and adapt quickly to changing priorities.
- Professional interpersonal skills and the ability to communicate effectively with senior executives and external business contacts.
