The Sr. Accountant will support the Controller with day-to-day responsibilities, manage group reporting, provide back-up and review for payroll and benefits functions (local and expatriate), and assist with general accounting activities as needed.
Key Responsibilities
Group Reporting
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Prepare and manage the quarterly reporting package, including scheduling, data collection, and handling inquiries.
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Independently prepare and submit quarterly G&A expense reporting, ensuring accuracy and timeliness.
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Lead and submit monthly reporting on intercompany balances, including transaction reviews and departmental reconciliations.
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Act as primary liaison with the parent company’s overseas headquarters, handling communications related to budgeting, service agreements, rates, and approvals.
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Support the annual budgeting and rate testing process, coordinating approvals from headquarters and board members.
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Participate in occasional late meetings to accommodate time zone differences.
Accounting
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Manage weekly working capital projections and oversee time deposit processes.
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Maintain and update accounting policies and procedures.
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Manage banking relationships and corporate credit card programs.
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Conduct accounting orientation sessions for new hires.
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Oversee expense management systems (e.g., Concur) and corporate card accounts.
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Assist with month-end close, journal entries, accounts payable, ACH payments, and financial statement preparation.
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Prepare regulatory reports (e.g., BE-15/605) and coordinate required annual renewals for corporate insurances.
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Provide materials for board, audit, and management meetings.
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Address employee inquiries related to accounting and travel policies.
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Serve as back-up during team member absences.
Payroll & Benefits (Local and Expatriate)
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Serve as back-up for payroll processing, ensuring timely and accurate execution.
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Maintain and update payroll records, policies, and procedures.
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Reconcile payroll-related general ledger accounts and manage benefit administration (health insurance, 401k, disability, etc.).
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Liaise with benefits providers and headquarters on plan design, pricing, and implementation.
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Oversee payroll audits and budgeting for both local and expatriate staff.
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Coordinate expatriate assignments, including tax filings, relocation expenses, internal billing, and reimbursements.
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Conduct onboarding/offboarding sessions for expatriate staff, administer compliance training, and oversee required testing.
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Provide guidance to HR and management regarding expatriate policies and administration.
Qualifications
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Bachelor’s degree in Accounting or Finance required.
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Minimum 5 years of experience in accounting, payroll, or related functions; public accounting or expatriate payroll experience preferred.
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Proficiency in Microsoft Office (Excel, Word, PowerPoint); knowledge of NetSuite and Concur a plus.
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Japanese language proficiency (reading, writing, business communication) required.
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Strong communication and interpersonal skills, with ability to draft professional correspondence.
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High attention to detail, organizational ability, and capability to manage multiple tasks independently.
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Flexible team player, willing to assume diverse responsibilities.
