An established financial institution is seeking an HR/GA Manager or Specialist who will oversee and enhance the organization’s human resources and general affairs functions. This role involves talent acquisition and retention, employee relations, compensation and benefits administration, as well as a wide range of general affairs responsibilities to ensure smooth office operations and effective communication with the Japan head office.
Essential Duties/Functions:
- Partner with leadership to execute HR and GA strategies aligned with current and future organizational needs, including recruitment, retention, succession planning, and overall office management.
- Manage recruitment activities, including interviewing and hiring, and collaborate with department managers to ensure proper skill and cultural fit.
- Coordinate with headquarters on employment practices, expatriate staff rotations, and visa processes; assist with housing and relocation support.
- Administer employee onboarding, orientation, and exit procedures; provide guidance on HR programs, policies, and procedures.
- Support employee learning and development programs and initiatives.
- Advise managers on employee performance management, disciplinary actions, and workplace compliance matters.
- Oversee general affairs operations, including vendor management, procurement, office equipment, layout, safety, security, and BCP measures.
- Organize company events, social gatherings, and team-building activities.
- Provide support to business travelers from Japan, including logistics and local arrangements.
- Manage internal communications and prepare regular reports for the Japan head office.
- Monitor budgets and expenses related to HR and GA functions, and report to management as needed.
- Ensure compliance with labor laws and corporate policies, and prepare for audits and inspections.
- Perform miscellaneous HR and GA duties as assigned.
Experience/Qualifications:
- Bachelor’s degree.
- 5–8 years of combined HR and GA experience, ideally in a financial services or global/Japanese corporate environment.
- Japanese/English bilingual skills required; strong verbal and written communication in English with business proficiency or fluency in Japanese.
- Knowledge of U.S. federal, state, and local labor laws; experience with ADP Workforce Now preferred.
- Strong organizational, analytical, and interpersonal skills; ability to work both independently and collaboratively.
- High level of integrity, professionalism, and confidentiality.
