Logistics & Inventory Coordinator

International Manufacturing Firm is seeking a Logistics & Inventory Coordinator.


1.ISF filing

  • Submit shipping documents to Customs Broker
  • Update container tracking and follow up with Forwarders as needed.
  • Process receiving and posting purchase invoices within 2 days of the delivery date.

2.Shipping Logistics – Other

  • Obtain freight quotes for arrival / transfer movements
  • Track the movement of containers from Vendor to MII warehouse / customer
  • Coordinate pick up / delivery with truckers and schedule delivery appointments
  • Obtain POD to confirm container delivery is complete

3. Customer Container Direct Receipt

  • Reconcile customer PO against shipping documents, prepare arrival notice and submit to the customer prior to delivery
  • Coordinate and confirm delivery is completed within specified free time
  • Obtain POD from customer and prepare purchase receipt for supervisor’s approval and final posting
  • Prepare and post the final invoice to the customer

4.Vendor Purchase Arrival Entries to Warehouse

  • Compile arrival notices from Vendors for each warehouse / customer direct delivery
  • Review and compare against MII PO for accuracy
  • Review and compare shipping documents against receipt notices
  • Receive the final product at each warehouse
  • Book appropriate payable to the Vendor

5.Warehouse Transfers

  • Compile shipping documents form dispatching location
  • Track the shipment for ETA
  • Prepare and send arrival notice to receiving location
  • Review and compare the receipt against outbound documents
  • Post final inventory movement out and to the correct locations

6. Reclassification

  • Review of lot reclassification requests from CS
  • Check and confirm warehouse lot vs MII lot in Navision
  • Prepare no value journal entry for Supervisor review
  • Obtain signed approval, post adjustment
  • Communicate back to CS with adjustment posting


  • Bachelor’s degree preferred
  • Experience in logistics which includes working with warehouse associates, shippers, and coordinating shipment releases from US ports for destination delivery
  • Experience with related document handling
  • Proficiency in MS Outlook
  • Strong communications skills/interpersonal skill