Bilingual Japanese Administrative Assistant
An international IT firm is seeking a bilingual Japanese Administrative Assistant for their procurement department.
Job Description:
- Obtain the quote, lead-time as well as specification requested by sales and engineering department.
- Prepares purchase orders by verifying specifications and price; obtaining the requests from purchase planner for the products.
- Obtains approval from requisitioning department.
- Obtains purchased items by forwarding orders to distributors and suppliers; monitoring, tracking and expediting orders.
- Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
- Process the payment for purchases by forwarding receiving documentation and invoice after reconciling.
- System (NAV and internal system KACS) Entry and update.
- Keeps information accessible by sorting and filing documents.
- Documentation (Including data analysis, report and manual)
- Accomplishes purchasing and organization mission by completing related results as needed.
- Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
- Manage the network order being a single point of contact for internal, customer and carrier.
- Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
- Coordination of activation and network circuit test between carriers and internal engineering team.
- Other tasks under supervisor’s direction.
Requirements:
- Working experience in corporate setting
- Proficient in MS Word, Excel, PowerPoint
- Strong communication skill both external and internal in English and Japanese
- Purchasing or project management experience preferred
- Experience in IT or Network related a big plus
- Japanese and English skill