Bilingual Japanese Benefits Administrator

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International Financial Firm is seeking a Benefits Administrator who administers/coordinates the day-to-day operations of group benefits programs, performs bookkeeping and related administrative tasks;

  • Oversee and review employee benefits transactions and calculations; compile paperwork and track leaves of absence; assist in the design of educational sessions on benefit programs.
  • Respond to employee inquiries regarding matters such as benefit accruals and administrative activities related to benefits programs, policies, and procedures.
  • Implement benefits programs by administering and coordinating processes and activities; complete all related transactions and calculate employee benefit accruals.
  • Oversee/ evaluate payroll and input data into the company HRIS to ensure all related payments, deductions, and/or changes are properly captured.
  • Back-up/assist the Payroll Clerk with calculating and processing payroll for local and expatriates’ staff.
  • Assist bookkeeping (AP & GL’s) activities with Sr. Mgr. of Finance and Administration to ensure adherence to Accounting rules and standards; prepare monthly bank reconciliation.
  • Serve as liaison and primary contact for plan vendors, company’s affiliate and third-party administrators; coordinate transfer of data to external contacts for services, premiums and plan administration; document and maintain administrative procedures for assigned benefits processes.
  • Ensure compliance with applicable government regulations; perform timely and accurate required reporting and fee processing; prepare, collect and organize data for audits and assessments.
  • Regularly audit activities and records to ensure they are updated; analyze, evaluate and document procedures to improve efficiency and suggest improvements.
  • Assist with preparation of the annual Open Enrollment materials; ensure all enrollment elections are properly processed in a timely manner.
  • Liaise with affiliate company for annual benefits reporting.

Qualifications

  • Bachelor’s degree in Human Resources, Business Administration or equivalent experience.
  • At least 2-3 years of well-rounded corporate office experience, with background in Benefits Administration, Bookkeeping, Accounting and/or Payroll
  • Proficiency in English and Japanese desirable
  • Prior direct experience and knowledge of benefits (including leave administration and calculations for Paid Family Leave); proficiency with MS Office and related database systems; working knowledge of ADP Workforce Now is essential and required.
  •  Attention to detail, ability to multi-task, follow-up and meet deadlines is critical.
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