Bilingual Japanese Administrative and Accounting Assistant

An established Japanese Company is seeking an Administrative and Accounting Assistant;


Administrative task (Main role)

  • Perform and provide general administrative functions in support of day-to-day operations, including answering the telephone by the third ring, correctly route callers and take messages or forward to voicemail, as appropriate.
  • Receive and distribute mail and packages; package and label items to be mailed or shipped.
  • Scan documents as required, including scanning into electronic filing system.
  • Monitor office supply levels and recommend replenishment as needed
  • Coordinate travel arrangements.
  • Other duties assigned by manager

Accounting task

  • Manage the full accounts payable cycle from receipt of invoices to payment; including invoice coding, matching to purchase orders if required, obtaining approval, and entering the invoices
  • Process employee expenses reports, including verification of receipts and coding
  • Prepare with various methods of payment: checks, online bank bill pays, ACH, wire transfers and credit card transactions for management approval and release
  • Prepare bank reconciliations and monthly cash report
  • Manage vendor relations: Receive, research, and resolve both internal and external inquiries regarding account status
  • Responsible for monthly accounts payable journal entries and reconciliations
  • Responsible for IRS 1099 compliance and reporting



  • Attention to details and problem-solving skills
  • Written and verbal communications skills
  • Microsoft Outlook, Excel, and Word
  • 1-3 years of relevant experience (Preferred)
  • Knowledge of QuickBooks and Concur (Preferred)

JOB TYPE/Style: Full-time, Hybrid