Administrative Assistant – International Financial Firm


Provide administrative support to the Private Equity team in regularly monitoring daily cash management, organize and store daily communications and prepare various documents for the team.

Essential Duties Include:

  • Regularly monitor daily cash management, distributions and guidelines; confirm Capital Call Notices and Distribution Notices.
  • Organize and store a large volume of daily electronic communications and quarterly publications from fund managers; maintain filing system, correspondence and documents.
  • Prepare and distribute capital call instructions to investors; manage fee payments and receipts for affiliated advisors, vendors and relevant entities.
  • Gather private equity industry news and distribute weekly reports to other offices.
  • Calculate monthly performance of PE portfolios and enter fund performance data; prepare credit & liquidity monitoring materials.
  • Monitor quarterly fees and support the preparation of quarterly reports.
  • Track and manage responses for participation in annual meetings.
  • Miscellaneous projects or duties as assigned.



  • Previous administrative experience with interest in the financial services industry desirable.
  • Strong organizational, interpersonal and communication skills.
  • Proficiency with MS Office applications.
  • A flexible team player who is able to adapt to change; must be a self-starter who can plan ahead and willingly assume routine tasks.
  • Possess strong attention to detail and ability to multi-task.
  • Fluency in English required.