Administrative Assistant – International Financial Firm

Position Summary:

Provide administrative support to investment team in regularly monitoring daily cash management, organize and store daily communications and prepare various documents for the team.

Essential Duties 

  • Regularly monitor daily cash management, distributions and guidelines; confirm Capital Call Notices and Distribution Notices.
  • Organize and store a large volume of daily electronic communications and quarterly publications from fund managers; maintain filing system, correspondence and documents.
  • Prepare and distribute capital call instructions to investors; manage fee payments and receipts for affiliated advisors, vendors and relevant entities.
  • Gather private equity industry news and distribute weekly reports to other offices.
  • Calculate monthly performance of investment portfolios and enter fund performance data; prepare credit & liquidity monitoring materials.
  • Monitor quarterly fees and support the preparation of quarterly reports.
  • Track and manage responses for participation in annual meetings.
  • Miscellaneous projects or duties as assigned.



  • Previous administrative experience with interest in the financial services industry desirable.
  • Strong organizational, interpersonal and communication skills.
  • Proficiency with MS Office applications.
  • A flexible team player who is able to adapt to change; must be a self-starter who can plan ahead and willingly assume routine tasks.
  • Possess strong attention to detail and ability to multi-task.