Accounting and Administrative Staff

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International Company is seeking an Accounting/Administrative Staff

Responsibilities:

Bank related assignments:

  • Post cash receipts to AR in NAV and generate daily cash receipts
  • Post cash payment to AP in NAV
  • Create weekly past due report
  • Organize and prepare the documents for bank account transfers, wires and ACH
  • Print out checks, assemble each check with the backup information and submit for approval and signature
  • Mail the signed checks with necessary payment stubs
  • Create account transfers, wires and ACH at bank site ready for approval
  • Keep an eye on cash balance of checking accounts so that cash is not getting short
  • Organize and file bank activity backup papers for daily reports and wires, ACH
  • Verify check occasionally

General accounting assignments:

  • Respond to account balance confirmation from customers/vendors
  • Issue advance receivable invoices to head office/group companies upon approval from General Managers
  • Post purchase/sales invoices
  • Monthly bank reconciliation and update major account reconciliation schedule including fixed assets, advance receivables and other items.
  • Assist to tax filing and filing schedules
  • Local tax filing (NYC rent tax etc.) and corporate registration for local government
  • Monthly closing such as creating monthly preliminary report by product, and monthly inventory reconciliation, running FX calculation in NAV, etc.
  • Fill out and send credit reference to our vendor’s agent
  • Inputting weekly FX rate in NAV
  • Assist Annual audit
  • Consolidated quarterly and yearly closing

General administrative assignments:

  • Manage communications addressed to the Company including phone, e-mail, letters, packages etc.
  • Manage, maintain and replenish office supplies and equipment including business cards, company stationary and arrangement for repair/trouble shooting.
  • Sending documents by FedEx, certified mail, etc

Requirements

  • 2 or more years’ experience in accounting position
  • College graduate (at least bachelors’ degree)
  • High organizational skills with the ability to multi-task
  • Process oriented with the ability to prioritize and manage to timelines
  • Well versed in Microsoft Office Suite software, ERP(preferably Microsoft Dynamics NAV) and advanced skills with Excel and Outlook

Base salary up to 60K, Hybrid

Entry this position