International Investment Management Firm is seeking an Operations Assistant who performs administrative, reconciliation and client service duties, including record-keeping, reporting, and utilizing software programs and specialized operations systems.
Responsibilities:
- Confirm all daily trades; resolve any discrepancies with the counterparties; confirm all aspects of trades via various sources and ensure prior day settlement.
- Perform daily futures variation margin verification including exposure review and communicating with counterparties.
- Reconcile cash balances between internal accounting system and custodian banks.
- Check daily price and enter daily rates and benchmarks into the accounting system.
- Monitor and check any irregularities for funds’ daily and monthly performance reports.
- Reconcile positions and market values between internal systems and custodian banks; investigate any discrepancies.
- Prepare and process proxy, corporate action, and class action notices for front office.
- Generate internal notices and reports; distribute to relevant parties.
- Prepare reports for counterparties and clients.
- Participate in special projects assigned by Supervisor or Department Head.
- Support all system requirements for the Operations Team.
- Communicate with Japanese counterparts and affiliates.
- Miscellaneous duties as assigned.
Qualifications:
- Bachelor’s degree in Finance, Accounting, Economics, or equivalent work experience.
- 2-3 years of experience in back-office operations. Exp. in trade confirmations, settlements, and collateral operations a plus.
- Knowledge on Fixed Income and Equities, a plus.
- Strong skills and knowledge of Microsoft Excel and Word.
- Ability to work in a team environment and effectively interact with all levels of the organization.
- Excellent communication and organizational skills with strong attention to detail.
- Works well in a fast-paced environment: ability to prioritize, perform with high accuracy, and meet tight deadlines.
