Overview:
International Firm is seeking an energetic and service-oriented Office Manager to oversee daily operations at the modern shared office space in Downtown San Francisco. This role combines hospitality, operations, and community-building, creating a welcoming environment for a diverse range of professionals, entrepreneurs, and small teams. The ideal candidate is a proactive problem-solver with excellent interpersonal skills and an interest in Japanese language or culture.

Key Responsibilities:

Oversee the day-to-day operations of the office, ensuring cleanliness, functionality, and efficiency in all workspaces and common areas
Provide exceptional front-desk and concierge-style service to tenants, guests, and visitors
Coordinate facility maintenance, vendor services, and office supply inventory
Plan and support community events, networking sessions, and client engagement activities
Manage meeting room bookings, incoming/outgoing mail, and building access
Assist with onboarding new tenants and ensuring smooth transitions
Serve as liaison between tenants and building management/ownership
Support basic billing, invoicing, and reporting functions in collaboration with the accounting team
Promote a friendly and collaborative atmosphere among members

Qualifications:

2+ years of experience in office administration, hospitality, coworking, or related roles
Excellent communication and organizational skills
Strong customer service mindset and ability to manage multiple priorities
Tech-savvy with basic proficiency in tools like MS Office, Google Workspace, or coworking management platforms
Interest in Japanese language or culture is a strong plus; basic Japanese ability is a bonus
Friendly, resourceful, and enthusiastic team player