Bilingual Japanese Executive Assistant

A global financial institution is seeking an Executive Assistant who can provide high level administrative support to the Senior Management Team.

  1. Write business letters and other correspondence in English and Japanese
  2. Organize files and offices
  3. Travel arrangements
  4. Complete all accounting forms for reimbursements
  5. handles scheduling of appointments, and coordinate meetings and interviews
  6. Maintain membership and pay dues in various organizations
  7. Set up business and professional lunches, dinners, entertainments, and corporate events
  8. Order business cards, offices supplies, flowers, gifts to customers
  9. Make arrangements for incoming visitors, greets guests, serves refreshments to guests
  10. Process gift and entertainment procedures
  11. Screen incoming phones and communicate with customers in Japanese and English
  12. Prepare and edit various reports and articles
  13. Provide administrative support within Planning Dept.
  14. Perform account payable tasks such as ensuring invoices are approved in the system, giving payment instructions to prevent errors, verifying processed invoices, performing accounting functions relation using SAP, and execute expense tasks using Concur and Ariba.
  15. Perform reporting function of expense tasks within Business Management


  • 3-5years of executive assistant experience in large/international corporations
  • Bachelor’s degree
  • A team player with excellent written and verbal communication skills and strong organizational skills
  • Proficient in computer skill, analytical skill, data management skill
  • Advanced Excel and PowerPoint skill
  • Must be able to communicate both verbal and written in Japanese and English
  • Understanding or willingness to learn SAP Concur and Ariba system
  • Multi-tasker and able to work independently under time pressure
  • Strong customer and results orientation
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