A global financial institution is seeking an Executive Assistant who can provide high level administrative support to the Senior Management Team.

Write business letters and other correspondence in English and Japanese
Organize files and offices
Travel arrangements
Complete all accounting forms for reimbursements
handles scheduling of appointments, and coordinate meetings and interviews
Maintain membership and pay dues in various organizations
Set up business and professional lunches, dinners, entertainments, and corporate events
Order business cards, offices supplies, flowers, gifts to customers
Make arrangements for incoming visitors, greets guests, serves refreshments to guests
Process gift and entertainment procedures
Screen incoming phones and communicate with customers in Japanese and English
Prepare and edit various reports and articles
Provide administrative support within Planning Dept.
Perform account payable tasks such as ensuring invoices are approved in the system, giving payment instructions to prevent errors, verifying processed invoices, performing accounting functions relation using SAP, and execute expense tasks using Concur and Ariba.
Perform reporting function of expense tasks within Business Management

Qualifications

3-5years of executive assistant experience in large/international corporations
Bachelor’s degree
A team player with excellent written and verbal communication skills and strong organizational skills
Proficient in computer skill, analytical skill, data management skill
Advanced Excel and PowerPoint skill
Must be able to communicate both verbal and written in Japanese and English
Understanding or willingness to learn SAP Concur and Ariba system
Multi-tasker and able to work independently under time pressure
Strong customer and results orientation