Bilingual Japanese Executive/Administrative Assistant

International Financial Firm is seeking an Executive/Administrative Assistant with Japanese language skill who can provide high-level administrative support to expatriate employees including the CEO & President. Also, the individual is expected to provide support with accounting, financial and administrative duties.

  • Welcome visitors, review correspondence, arrange company dinners and other corporate functions, respond to questions and meeting requests directed to firm’s expats.
  •  Arrange corporate travel and meetings by developing itineraries and agendas, booking other transportation, arranging lodging and meeting accommodations; manage and maintain schedules of firm’s expats.
  • Provide support for all administrative matters on behalf of the President and general corporate operations matters for the company as directed by President and/or key executives.
  • Support accounting, financial, and administrative tasks, assist in scheduling of and preparation for firm’s expats’ meetings, and perform other general office duties such as ordering supplies and maintaining records and management systems.



  • At least five years of Executive Secretary/Administrative experience; previous work experience in a global organization preferred.
  • Bachelor’s degree in Business Administration, Accounting, Finance, or related discipline desirable.
  • Proficiency in Microsoft Office software.
  • Excellent communication skills (including via phone, e-mail, and in person); ability to independently compose correspondence.
  • Proficiency in Japanese and English required.
  • A professional and flexible team player with strong attention to detail and sound judgment; excellent interpersonal skills and strong attention to detail and accuracy.
  • Organized and able to follow up on multiple tasks without direction; must maintain confidentiality and discretion.

BL Japanese Administration and Customer Service Associate

International Company is seeking an Administration and Customer Service Associate with Japanese language skill.

General Administration Support

  • Manage communications addressed to the Company
  • Manage, maintain and replenish office supplies and equipment
  • Manage internal documents
  • Act as a corporate benefit administrator for various benefits including health insurance and 401K that the company provides to its employees. The task include enrollment, cancellation, preparation for audit and renewal.
  • Focal point to various vendors/service providers such as Lease Car, Insurance, IT/System
  • Maintain, monitor and edit company website
  • Support senior manager and arrange logistics/schedule for visitors from Headquarters and affiliated companies
  • Visitor related operations

Customer Service Support

  • Process orders received from customers in a timely manner
  • Issue Sales/Purchase Orders to suppliers upon instruction by General Manager and issue invoices
  • Prepare necessary shipping documents and inform customers of the shipping status
  • Prepare and ship small orders that cannot be handled by warehouses
  • Communicate with vendors and customers for import/export documents such as ISF and custom clearance.
  • Issue invoices to customers in a timely manner and monitor payment status
  • Make sure all transactions of the month are posted by
  • Check inventory counts at warehouse against our record and fix any discrepancy
  • Prepare and ship samples upon request by sales team


  • 2 or more years’ experience in related area
  • Bachelors’ degree
  • High organizational skills with the ability to multi-task
  • Process oriented with the ability to prioritize and manage to timelines
  • Well versed in Microsoft Office Suite software, ERP(preferably Microsoft Dynamics NAV) and advanced skills with Excel and Outlook
  • Customer Relations Management and Trading Business experience
  • Basic knowledge of INCO TERMS for import/export shipment
  • Basic knowledge of Purchasing/Sales process of products
  • Must have teamwork mentality to cover each other while being absent within the whole CSR team

Sales Production Coordinator

International company is seeking a Sales Production Coordinator who maintains and increases sales of company’s Graphic Printing services and provides marketing services in the United States.


Duties and Responsibilities:

Sales Activities:

  • Identifies potential customers based on their financial status and develops new business
  • Solicits inquires/orders for graphic printing products and marketing services from existing and new customers
  • Assists clients in the development of new projects through research
  • Periodically monitors and follows up the billing status of customers. Collects payments
  • Travels as required to see existing and potential customers and promote products at trade shows and book fairs.


Project Management:

1)  Manages coordination and completion of projects

  • Oversees all production aspects of the projects including collecting materials, sending materials to plants, communicating with clients on a daily basis
  • Coordinates production schedules for both plant and clients.


Print Production Coordination

1)   Communicates with plants and coordinates production schedules, print specification and cost analysis

2)   Initiates and sends request for bids, customer quotations, and purchase orders to vendors


Customer Service

1)     Processes orders, prepares correspondence, and handles messengers and courier packages

2)         Responds to inquiries about products and services.

3)         Establishes, improves and maintains relationships with clients in order to increase sales



Knowledge, Skills and Qualifications:

  • Bachelor’s degree or equivalent experience.
  • A minimum 3 year work experience.
  • Interest in Manga culture.
  • Excellent communication and organizational skills are a must.
  • Must be flexible, analytical and detailed-oriented. Knowledge of printing and / or graphic design terminology and software (InDesign, Illustrator and Photoshop) are preferred.
  • Basic knowledge of PC and applications. Willingness to travel when needed.

Bilingual Japanese Administrative Associate

Job description

An international non-profit organization is seeking a Bilingual Japanese Administrative Assistant in their Research Department.


Assisting directors; entering accounting data using a software, monitoring budget for the department and process bills; negotiating outsourcing contracts with vendors; drawing up presentation documents or reports; help contacting independent contractors; arrange for business trips


  • Proficient MS Office skill
  • Detailed-oriented
  • Team player with excellent written and verbal communication skills
  • Ability to take accurate telephone messages
  • Bilingual communication skill (English and Japanese)

Bilingual Japanese General Affairs Administrator


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