Bilingual Japanese HR/GA Assistant – International Firm

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An established International Firm is seeking a HR/GA assistant who has Japanese language skills.

1. Human Resources
• Assist with the day-to-day operations of the HR group
• Assist in payroll preparation and data entry (Semi-monthly and Monthly)
• Assist with group health insurance (medical, dental, vision, life, etc.) enrollment and inquiries from employees
• Maintain employee information by use of the ADP system
• Administer all aspects of accommodations of new expatriates and business visitors of related companies.
• Administer expatriate tax process working with outside accounting firm.
• Undertake various projects as assigned by senior management

2. General Affairs
• Perform a variety of administrative duties
• Coordinate meetings for the managers
• Administer various administrative related contracts

Qualifications:

• Degree in Human Resources or related field
• At least 2 years of experience in Human Resources or 3 years of experience in an administrative role
• Proficiency in English, Japanese is a plus
• Must have strong communication skills
• Must be able to quickly resolve problems

 

Base salary: 50K+OT+bonus

Bilingual Japanese Corporate Planning Associate

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International Bank is seeking an Associate in Corporate Planning with Japanese skill.

  1. Support planning and control related units with administrative matters, including, but not limited to: expense payment, business travel arrangement, arrangement of office supply, coordination of meeting, and conference, and entertainment arrangement.
  2. Other ad-hoc duties as assigned.

Qualifications

  1. Excellent organizational and time management skill
  2. Proficiency with MS office
  3. Fluency with both Japanese and English

Base salary up to 80K +bonus

Bilingual Japanese HR/GA Assistant

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International Firm is seeking a HR/GA assistant who has Japanese language skills.

1. Human Resources
• Assist with the day-to-day operations of the HR group
• Assist in payroll preparation and data entry (Semi-monthly and Monthly)
• Assist with group health insurance (medical, dental, vision, life, etc.) enrollment and inquiries from employees
• Maintain employee information by use of the ADP system
• Management and operation of the internal communications website
• Assisting in the planning of company events

2. General Affairs
• Perform a variety of administrative duties
• Maintain an inventory of office supplies and equipment
• Liaising with facility management vendors, including cleaning, catering, and security services
• Communication with building management and reservation of meeting rooms, etc.
• Mail sorting and shipping
• Assistance with the company relocation (in 2023)
• Assistance when ad hoc tasks arise

Qualifications:

• Degree in Human Resources or related field
• At least 2 years of experience in Human Resources or 3 years of experience in an administrative role
• Proficiency in English, Japanese is a plus
• Must have strong communication skills
• Must be able to quickly resolve problems

 

Base salary: 65-72K+bonus

Accounting and Administrative Staff

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International Company is seeking an Accounting/Administrative Staff

Responsibilities:

Bank related assignments:

  • Post cash receipts to AR in NAV and generate daily cash receipts
  • Post cash payment to AP in NAV
  • Create weekly past due report
  • Organize and prepare the documents for bank account transfers, wires and ACH
  • Print out checks, assemble each check with the backup information and submit for approval and signature
  • Mail the signed checks with necessary payment stubs
  • Create account transfers, wires and ACH at bank site ready for approval
  • Keep an eye on cash balance of checking accounts so that cash is not getting short
  • Organize and file bank activity backup papers for daily reports and wires, ACH
  • Verify check occasionally

General accounting assignments:

  • Respond to account balance confirmation from customers/vendors
  • Issue advance receivable invoices to head office/group companies upon approval from General Managers
  • Post purchase/sales invoices
  • Monthly bank reconciliation and update major account reconciliation schedule including fixed assets, advance receivables and other items.
  • Assist to tax filing and filing schedules
  • Local tax filing (NYC rent tax etc.) and corporate registration for local government
  • Monthly closing such as creating monthly preliminary report by product, and monthly inventory reconciliation, running FX calculation in NAV, etc.
  • Fill out and send credit reference to our vendor’s agent
  • Inputting weekly FX rate in NAV
  • Assist Annual audit
  • Consolidated quarterly and yearly closing

General administrative assignments:

  • Manage communications addressed to the Company including phone, e-mail, letters, packages etc.
  • Manage, maintain and replenish office supplies and equipment including business cards, company stationary and arrangement for repair/trouble shooting.
  • Sending documents by FedEx, certified mail, etc

Requirements

  • 2 or more years’ experience in accounting position
  • College graduate (at least bachelors’ degree)
  • High organizational skills with the ability to multi-task
  • Process oriented with the ability to prioritize and manage to timelines
  • Well versed in Microsoft Office Suite software, ERP(preferably Microsoft Dynamics NAV) and advanced skills with Excel and Outlook

Base salary up to 60K, Hybrid

Bilingual Japanese Planning & General Affairs Administration Officer

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An international financial firm is seeking a bilingual Japanese Planning & General Affairs Officer.

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Bilingual Japanese Administration Associate – International Bank

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International Bank is seeking an Administration Associate with Japanese language skill who will be supporting General Affairs and Facility Management.

Facility Management Related

  1. Assists the Facilities Manager in completion of various projects.
  2. Assists the Facility Manager to oversee IST facility service/operation.
  3. Manages and handles office facilities such as furniture, cabinets, HVAC, and others.
  4. Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for properties
  5. Monitors and resolves internal service requests that come through the facilities ticketing system.
  6. Inputs office supply orders, verifies order accuracy, and distributes office supplies, furniture, and equipment as needed.
  7. Manages office supply inventory to ensure efficiency.
  8. Executes space planning and internal moves. Manage telephone (DID) number. Assists with vendor management related to facilities. Interfaces with building management as needed.
  9. Liaises with building, monitors tasks relating to elevator, fire drills and other items as needed and/or in compliance with local law.
  10. Manages and monitors the vendors and cost for purchasing material and vendor services related to Facilities. Supervises and reviews vendor services quality and maintains the service contracts.
  11. Completes inventory of Bank fixed assets.
  12. Performs GA related and other duties and responsibilities as assigned by management.
  13. Liaises with Head Office, facilities related tasks.
  14. Available 24/7 to assist with any facility related emergencies

Security System Management Related

  1. Operates USIS Security System and requests ID cards from building management.
  2. Produces, monitors, and files activity reports. Monitors weekend access.
  3. Manages and reconciles monthly logbook for dealing room access and general access to office based on Access Level Charts
  4. Manages access cards, important keys, cabinet keys, and desk keys. Monitors access cards Inventory. Issues and deletes access cards. Reconciles the USIS Security System with employee list, authorization log, and status report. Handles long term visitor access.
  5. Troubleshoots any security related irregularities with company staff, security manager, and the security company. Prepares incident reports as needed for security alarms.
  6. On call 24 hours a day for system irregularities.
  7. Manages and coordinates the Company Fire Evacuation Team with Company Manger and Building.
  8. Monitors the security cameras and keeps video images for required period of time.

Vendor Management Related

  1. Monitor’s security vendors’ performance.
  2. Verifies repair and maintenance by vendors.

Qualifications

  1. Experience Building management or security certificate preferred.
  2. Minimum of five (5) years recent experience in facility management or related experience.
  3. Knowledge of General Affairs is preferred.
  4. Excellent organizational, problem solving, and multi-tasking skills.
  5. Bilingual oral and written skills on a business level in both English and Japanese.

BL Japanese Corporate Planning Analyst

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International Bank is seeking a Corporate Planning Analyst with Japanese language skill.

  • Prepare various head-office, management, and internal reports
  • Provide support to the Unit Head in managing the unit
  • Provide ad hoc projects as assigned
  • Perform administrative supports for various clerical duties, such as document retention/filing, expense reports, office supply management etc.

Qualifications:

  • Undergraduate degree
  • 5 years of experience in global business environment
  • Ability to communicate effectively/professionally
  • Ability to organize multi tasks effectively in a fast-paced environmen
  • Intermediate proficiency with Excel, Word, and PowerPoin
  • General knowledge in finance and accountin
  • Excellent organizational and time management skills

 

Bilingual Japanese Executive Assistant – Int’l Bank

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International Bank is seeking an Executive Assistant with Japanese language skill.

  • Support head of the Corporate Banking Dept. as well as a couple of senior managers
  • Calendar management and business trip arrangement
  • Set up clients’ lunch/dinners and corporate events,
  • Administer seminars and receptions organized by the department
  • Write business letters and correspondence in English and Japanese
  • Manage/update internal information/documents
  • Process expenses, prepare expense reports, coordinate for paying all the invoice, and handle budget items using ERP systems
  • Arrange onboarding of new hires

Qualifications

  • 3+yrs executive assistant experience in global organization
  • Superb communications skills both written and verbal
  • A team player with strong organizational skills
  • Proficient in Excel (advance level preferred), PowerPoint (intermediate)
  • ERP exp. a plus
  • Be able to work independently and is multi-tasking

Bilingual Japanese Executive/Administrative Assistant

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International Financial Firm is seeking an Executive/Administrative Assistant with Japanese language skill who can provide high-level administrative support to expatriate employees including the CEO & President. Also, the individual is expected to provide support with accounting, financial and administrative duties.

  • Welcome visitors, review correspondence, arrange company dinners and other corporate functions, respond to questions and meeting requests directed to firm’s expats.
  •  Arrange corporate travel and meetings by developing itineraries and agendas, booking other transportation, arranging lodging and meeting accommodations; manage and maintain schedules of firm’s expats.
  • Provide support for all administrative matters on behalf of the President and general corporate operations matters for the company as directed by President and/or key executives.
  • Support accounting, financial, and administrative tasks, assist in scheduling of and preparation for firm’s expats’ meetings, and perform other general office duties such as ordering supplies and maintaining records and management systems.

 

Qualifications

  • At least five years of Executive Secretary/Administrative experience; previous work experience in a global organization preferred.
  • Bachelor’s degree in Business Administration, Accounting, Finance, or related discipline desirable.
  • Proficiency in Microsoft Office software.
  • Excellent communication skills (including via phone, e-mail, and in person); ability to independently compose correspondence.
  • Proficiency in Japanese and English required.
  • A professional and flexible team player with strong attention to detail and sound judgment; excellent interpersonal skills and strong attention to detail and accuracy.
  • Organized and able to follow up on multiple tasks without direction; must maintain confidentiality and discretion.

BL Japanese Administration and Customer Service Associate

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International Company is seeking an Administration and Customer Service Associate with Japanese language skill.

General Administration Support

  • Manage communications addressed to the Company
  • Manage, maintain and replenish office supplies and equipment
  • Manage internal documents
  • Act as a corporate benefit administrator for various benefits including health insurance and 401K that the company provides to its employees. The task include enrollment, cancellation, preparation for audit and renewal.
  • Focal point to various vendors/service providers such as Lease Car, Insurance, IT/System
  • Maintain, monitor and edit company website
  • Support senior manager and arrange logistics/schedule for visitors from Headquarters and affiliated companies
  • Visitor related operations

Customer Service Support

  • Process orders received from customers in a timely manner
  • Issue Sales/Purchase Orders to suppliers upon instruction by General Manager and issue invoices
  • Prepare necessary shipping documents and inform customers of the shipping status
  • Prepare and ship small orders that cannot be handled by warehouses
  • Communicate with vendors and customers for import/export documents such as ISF and custom clearance.
  • Issue invoices to customers in a timely manner and monitor payment status
  • Make sure all transactions of the month are posted by
  • Check inventory counts at warehouse against our record and fix any discrepancy
  • Prepare and ship samples upon request by sales team

Qualifications

  • 2 or more years’ experience in related area
  • Bachelors’ degree
  • High organizational skills with the ability to multi-task
  • Process oriented with the ability to prioritize and manage to timelines
  • Well versed in Microsoft Office Suite software, ERP(preferably Microsoft Dynamics NAV) and advanced skills with Excel and Outlook
  • Customer Relations Management and Trading Business experience
  • Basic knowledge of INCO TERMS for import/export shipment
  • Basic knowledge of Purchasing/Sales process of products
  • Must have teamwork mentality to cover each other while being absent within the whole CSR team