Sales Assistant – International Chemical Company

29An international chemical company is seeking a Sales Assistant.
This position is responsible for providing sales and marketing support to the businesses primarily at Silicon Valley office, including assisting customers and vendors, performing logistics, processing all business transactions, coordinating the operations, maintaining the office, and following strategy and policies in order to achieve Company objectives.
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Logistics & Inventory Coordinator

International Manufacturing Firm is seeking a Logistics & Inventory Coordinator.


1.ISF filing

  • Submit shipping documents to Customs Broker
  • Update container tracking and follow up with Forwarders as needed.
  • Process receiving and posting purchase invoices within 2 days of the delivery date.

2.Shipping Logistics – Other

  • Obtain freight quotes for arrival / transfer movements
  • Track the movement of containers from Vendor to MII warehouse / customer
  • Coordinate pick up / delivery with truckers and schedule delivery appointments
  • Obtain POD to confirm container delivery is complete

3. Customer Container Direct Receipt

  • Reconcile customer PO against shipping documents, prepare arrival notice and submit to the customer prior to delivery
  • Coordinate and confirm delivery is completed within specified free time
  • Obtain POD from customer and prepare purchase receipt for supervisor’s approval and final posting
  • Prepare and post the final invoice to the customer

4.Vendor Purchase Arrival Entries to Warehouse

  • Compile arrival notices from Vendors for each warehouse / customer direct delivery
  • Review and compare against MII PO for accuracy
  • Review and compare shipping documents against receipt notices
  • Receive the final product at each warehouse
  • Book appropriate payable to the Vendor

5.Warehouse Transfers

  • Compile shipping documents form dispatching location
  • Track the shipment for ETA
  • Prepare and send arrival notice to receiving location
  • Review and compare the receipt against outbound documents
  • Post final inventory movement out and to the correct locations

6. Reclassification

  • Review of lot reclassification requests from CS
  • Check and confirm warehouse lot vs MII lot in Navision
  • Prepare no value journal entry for Supervisor review
  • Obtain signed approval, post adjustment
  • Communicate back to CS with adjustment posting


  • Bachelor’s degree preferred
  • Experience in logistics which includes working with warehouse associates, shippers, and coordinating shipment releases from US ports for destination delivery
  • Experience with related document handling
  • Proficiency in MS Outlook
  • Strong communications skills/interpersonal skill

Operations Specialist

International company is seeking an Operations Specialist.


Logistics Arrangement

  • Schedule and coordinate transportation plan such as vessels and barges including overseas transactions.(Railcars are arranged by customer service team.) (Placing orders, invoicing etc are done by customer service team.)
  • Monitor and control inventory in US at safe level by transportation arrangement and collecting forecast of sales volume.
  • Possess ability to deal with issues such as delay, demurrage, breakage, contamination and so on by the both internal and external communication with vendors, customers and suppliers.
  • Maintain good verbal and written communication with vendors to be able to solve any operational issues.

Logistics Analysis and Cost Optimization

  • Understand the cost structure and liabilities of logistics Agreement/Contract with terminal, vessel, barge, railcar and railroad.
  • Understand the logistics-related components of the sales and purchase contracts.
  • Continuous improvement of logistics cost by optimizing logistics such as terminal, vessel, barge and railcar.
  • Deep working knowledge of structure of sales/purchase price and logistics cost and skills to calculate, analyze an impact on MGCA’s profit/loss and recommend optimization of logistics.
  • Prepare database of Logistics Agreement/Contract (Terminal, Barge, Railcars, Railroad and Throughput) with vendors and finalize it through strategic negotiation with vendors.

Sales Support

  • Strong interactive skills to Provide cost analysis upon request for assisting marketing team.
  • Maintain good communication with customers to be able to understand and anticipate customers’ needs, problems for logistics.
  • Solve any issues with customers related to operations and logistics like demurrage, contamination and so on.
  • Provide advice for logistics related parts of Sales Agreement/Contract when sales members are checking the draft and after Agreement/Contract is signed.

Business trip

  • Organize meeting and visit vendors with sales team. (5 days or more per month on average. Occasional weekend travel.)
  • Use meeting time efficiently by preparing topics to discuss, inquiries to ask and presentation (if necessary) in advance and follow the To-Do lists after meeting.
  • Occasional attendance to the global meeting held in Japan.

Routine work

  • Internal report in the both verbal and written. (Business trip report, monthly report, Sales forecast, operational update etc.)
  • Regulation management. (FDA, TSCA etc.)
  • Supporting customer service members for monthly account closing.
  • Other related tasks.



  • Mindset required for being a good team player: having a positive attitude for open discussion, sharing findings and suggestions, and understanding the marketing strategy and business tactics.
  • Creative way of thinking and independence for achieving the business objectives.
  • Three or more years of logistics experience preferably in the chemical industry to manage logistics of chemical products in US (terminal, chemical tanker, barge, railcar and truck) and arrange logistics in US and overseas.
  • Working knowledge of Incoterms 2020.
  • Bachelor Business degree or equivalent.
  • Solid computer skills including Word, Excel, and PowerPoint
  • Strong desire to learn and quickly assume the responsibility of the position.
  • Strong aptitude of discovery and problem solving skills.

Base salary up to 85K+bonus.

Import Export Supervisor/Manager

An international Trading company is seeking a Supervisor/Manager for import/export shipment operations for food/nutritional products ingredients.

  • Arrange Import & Export shipments (air, ocean & truck) with freight forwarder and Customs Brokers with required documentation.
  • Select carriers for transportation and negotiate preferred rates and contracts with carriers.
  • Manage budget for shipments.
  • Manage inventory.
  • Respond and resolve complaints and problems


  • High School education or equivalent; Bachelor’s degree preferred in business or related field
  • Minimum of five (4) years of previous experience in import/export
  • Requires knowledge of the movement and handling of freight both domestically and internationally.
  • Working knowledge of incoterms
  • Familiar with Sage 100, working knowledge of PC Windows compatible.
  • Experience handling customs, ISF, and other US government offices
  • Excellent organization and ability to follow-up with multiple parties.
  • Ability to work independently and in a team environment.
  • Superb Communication skills.

Inventory Control Analyst

International manufacturing company is seeking an Inventory Control Analyst.

1.Inventory Control

  • Conduct month-end inventory reconciliations to meet monthly closing schedule and report all adjustments summary to Finance and Accounting.
  • Research, document and resolve inventory discrepancies. (over/under, damage, hold, donation, etc.) using all available resources.
  • Monitor inventory related activities on weekly basis and accountable for all the item journal adjustments including auto-adjustments created by ERP system.
  • Document all adjustments and report monthly.
  • Manage accuracy of inventory status such as Available, Hold, Damaged or Expired are matching between 3PLs and ERP.
  • Lead the inventory disposal process and execution.
  • Monthly Reporting of Inventory Reserve (Write offs and short-dated products) of all US warehouses and Co-packers in US and Asia.
  • Ensure that product is rotated on the FEFO basis in all warehouses.
  • Establish new or additional procedure to improve inventory management if necessary.

2. Data Management

  • Work with 3PL’s to effectively implement process or system improvement including EDI/Inventory Sync.
  • Work directly with internal and external technical resources to trouble-shoot issues related to Inventory.
  • Lead strategic planning and implementations of operational excellence and continuous improvements when necessary.
  • Own data accuracy for each item card within ERP, GS1 GDSN and 3PLs.
  • Own master inventory data to be sent to each 3PL when new SKUs are established or being imported for the first time.
  • Asist team members for BC/technical related Inventory issues.



  • Bachelor’s degree or higher degree
  • Minimum of five years of inventory management
  • Advanced Expertise using Excel and data analysis
  • 1 World Sync/GDSN (Global data Synchronization) experience is a plus
  • Understand all aspects of inventory operations that impact inventory accuracy
  • Advanced Knowledge of Microsoft 365 Business Central or NetSuite is required.
  • Excellent written and verbal communication skills
  • Excellent math abilities and working knowledge of data analysis/statistical methods
  • Proven ability to communicate with all levels of management
  • Requires 10% of domestic travels when necessary
  • Working knowledge of accounting/GAAP is required

Customer Service Representative

International manufacturing company is seeking a customer service Representative (CRS) who will act as a liaison between sales staff and customers.

  • Process, release and review all orders on daily basis. Confirm all PO’s back to customers, noting ship point, ship date and any backorders.
  • Follow up with warehouses, and trucking companies on all orders and communicate necessary information to customer and/or Sales Staff.
  • Maintain daily communications with external customers to ensure prompt response to inquiries or quick resolution to any issues
  • Request freight quotes for truckload and volume shipment
  • Utilize order management screen for all invoicing.
  • Save all customer PO’s and bill of ladings on Sharepoint
  • Communicate with Assistant Manager, Credit and/or Finance Department concerning credit status of customer’s orders
  • Timely postings of all customer’s purchase orders and returns for month end closing. (Second business day of the following month)
  • Communicate with Senior Director of Procurement, Inventory and Sale Staff regarding customer usages, new usages or lost business
  • Create and review backorder reports on weekly basis
  • Create and manage monthly reports including creating pivot tables based on customer sales and open orders
  • Cross train other Customer Service Reps on all accounts to ensure seamless flow of operations


  • Bachelor’s degree preferred
  • 2yrs of customer service experience
  • Proficient in MS office.  Ability to quickly learn new systems
  • Strong communications/interpersonal skills
  • Detail oriented, perform well with minimum supervision

BL Japanese Administration and Customer Service Associate

International Company is seeking an Administration and Customer Service Associate with Japanese language skill.

General Administration Support

  • Manage communications addressed to the Company
  • Manage, maintain and replenish office supplies and equipment
  • Manage internal documents
  • Act as a corporate benefit administrator for various benefits including health insurance and 401K that the company provides to its employees. The task include enrollment, cancellation, preparation for audit and renewal.
  • Focal point to various vendors/service providers such as Lease Car, Insurance, IT/System
  • Maintain, monitor and edit company website
  • Support senior manager and arrange logistics/schedule for visitors from Headquarters and affiliated companies
  • Visitor related operations

Customer Service Support

  • Process orders received from customers in a timely manner
  • Issue Sales/Purchase Orders to suppliers upon instruction by General Manager and issue invoices
  • Prepare necessary shipping documents and inform customers of the shipping status
  • Prepare and ship small orders that cannot be handled by warehouses
  • Communicate with vendors and customers for import/export documents such as ISF and custom clearance.
  • Issue invoices to customers in a timely manner and monitor payment status
  • Make sure all transactions of the month are posted by
  • Check inventory counts at warehouse against our record and fix any discrepancy
  • Prepare and ship samples upon request by sales team


  • 2 or more years’ experience in related area
  • Bachelors’ degree
  • High organizational skills with the ability to multi-task
  • Process oriented with the ability to prioritize and manage to timelines
  • Well versed in Microsoft Office Suite software, ERP(preferably Microsoft Dynamics NAV) and advanced skills with Excel and Outlook
  • Customer Relations Management and Trading Business experience
  • Basic knowledge of INCO TERMS for import/export shipment
  • Basic knowledge of Purchasing/Sales process of products
  • Must have teamwork mentality to cover each other while being absent within the whole CSR team

Logistics Coordinator – International Chemical Company

An international chemical manufacturing company is seeking a Logistics coordinator who will be responsible for negotiating logistics contracts and analyzing logistics cost to support sales activities.

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Logistics Coordinator – International nutraceutical company

A global distributor of nutraceutical ingredients and fine chemicals is seeking a logistics coordinator who will be responsible for handing daily order processing and logistics functions.

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Logistics coordinator – Order fulfilment


This position is responsible for supporting the company’s logistics activities including order entry, EDI processing, inventory issue discovery, data synchronization, and other order management duties.  Provides excellent customer service by responding promptly to inquiries.  Supports the relationship between the sales team and retailers/distributors.

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