Bilingual Japanese HR/GA Assistant – International Firm

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An established International Firm is seeking a HR/GA assistant who has Japanese language skills.

1. Human Resources
• Assist with the day-to-day operations of the HR group
• Assist in payroll preparation and data entry (Semi-monthly and Monthly)
• Assist with group health insurance (medical, dental, vision, life, etc.) enrollment and inquiries from employees
• Maintain employee information by use of the ADP system
• Administer all aspects of accommodations of new expatriates and business visitors of related companies.
• Administer expatriate tax process working with outside accounting firm.
• Undertake various projects as assigned by senior management

2. General Affairs
• Perform a variety of administrative duties
• Coordinate meetings for the managers
• Administer various administrative related contracts

Qualifications:

• Degree in Human Resources or related field
• At least 2 years of experience in Human Resources or 3 years of experience in an administrative role
• Proficiency in English, Japanese is a plus
• Must have strong communication skills
• Must be able to quickly resolve problems

 

Base salary: 50K+OT+bonus

Bilingual Japanese HR/GA Assistant

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International Firm is seeking a HR/GA assistant who has Japanese language skills.

1. Human Resources
• Assist with the day-to-day operations of the HR group
• Assist in payroll preparation and data entry (Semi-monthly and Monthly)
• Assist with group health insurance (medical, dental, vision, life, etc.) enrollment and inquiries from employees
• Maintain employee information by use of the ADP system
• Management and operation of the internal communications website
• Assisting in the planning of company events

2. General Affairs
• Perform a variety of administrative duties
• Maintain an inventory of office supplies and equipment
• Liaising with facility management vendors, including cleaning, catering, and security services
• Communication with building management and reservation of meeting rooms, etc.
• Mail sorting and shipping
• Assistance with the company relocation (in 2023)
• Assistance when ad hoc tasks arise

Qualifications:

• Degree in Human Resources or related field
• At least 2 years of experience in Human Resources or 3 years of experience in an administrative role
• Proficiency in English, Japanese is a plus
• Must have strong communication skills
• Must be able to quickly resolve problems

 

Base salary: 65-72K+bonus

Human Resouces Generalist

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International Bank is seeking a Human Resources Generalist responsible for supporting an area of the Bank on HR issues, such as talent acquisition, workforce planning, succession management, performance management, and employee relations. Responsible for ensuring Bank policies are implemented and performed.

Duties and Responsibilities:

  1. Develops partnerships with business area managers and employees to best provide HR-related services to the business area with respect to the Branch. Partners with senior HR staff to assist staff and develop initiatives for staff.
  2. Consults with business area managers to provide HR guidance, develop solutions, programs, policies, and training, when appropriate. Analyzes trends and metrics to assist the business area managers with their long-term strategic goals.
  3. Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks, and ensuring regulatory compliance. Partners with senior HR staff and the Legal Department, as needed.
  4. Develops a staffing and recruitment plan for each business area. As needed, recruits for open positions, revises job descriptions, job titles, etc. Provides basic guidance for the Compensation Program and Succession Planning. Assists with employment termination processing, as necessary. Works with the immigration attorney to for visa applications and renewals. Delivers new hire orientation materials to new hires in business area.
  5. Provides day-to-day performance management guidance to business area managers, including but not limited to coaching, counseling, career development, promotion nominations, and performance improvement plans. Responsible for having all Performance Management reviews completed on a timely basis.
  6. Works closely with managers and employees to improve work relationships, build morale, and increase productivity and retention.
  7. Responsible for all HR administrative tasks for the assigned Business Area, such as HR Notification forms, ordering business cards/employee stamps, maintaining signature cards, input to HRIS and Everbridge, Form I-9s, reportable events log, filing and scanning, and record retention of both electronic and paper files.
  8. Assists with all events run by HR including Wellness Activities, Health Fairs, Corporate Challenge, Holiday Party, December 24th Party, etc.
  9. Performs other duties and responsibilities as assigned by management.

 

Knowledge, Skills, and Abilities:

  1. Bachelor’s degree in human resource management or its equivalent with 2+ years of related experience. MBA in organizational behavior/ human resources/ organizational psychology, preferred.
  2. Excellent computer skills in Microsoft Office including Excel, Word, and PowerPoint.
  3. Experience with ADP Workforce Now.
  4. Excellent interpersonal skills, good oral and written communication skills.
  5. Good detail orientation, organizational, and multitasking skills.

 

Base salary up to  80K+bonus

Bilingual Japanese Benefits Administrator

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International Financial Firm is seeking a Benefits Administrator who administers/coordinates the day-to-day operations of group benefits programs, performs bookkeeping and related administrative tasks;

  • Oversee and review employee benefits transactions and calculations; compile paperwork and track leaves of absence; assist in the design of educational sessions on benefit programs.
  • Respond to employee inquiries regarding matters such as benefit accruals and administrative activities related to benefits programs, policies, and procedures.
  • Implement benefits programs by administering and coordinating processes and activities; complete all related transactions and calculate employee benefit accruals.
  • Oversee/ evaluate payroll and input data into the company HRIS to ensure all related payments, deductions, and/or changes are properly captured.
  • Back-up/assist the Payroll Clerk with calculating and processing payroll for local and expatriates’ staff.
  • Assist bookkeeping (AP & GL’s) activities with Sr. Mgr. of Finance and Administration to ensure adherence to Accounting rules and standards; prepare monthly bank reconciliation.
  • Serve as liaison and primary contact for plan vendors, company’s affiliate and third-party administrators; coordinate transfer of data to external contacts for services, premiums and plan administration; document and maintain administrative procedures for assigned benefits processes.
  • Ensure compliance with applicable government regulations; perform timely and accurate required reporting and fee processing; prepare, collect and organize data for audits and assessments.
  • Regularly audit activities and records to ensure they are updated; analyze, evaluate and document procedures to improve efficiency and suggest improvements.
  • Assist with preparation of the annual Open Enrollment materials; ensure all enrollment elections are properly processed in a timely manner.
  • Liaise with affiliate company for annual benefits reporting.

Qualifications

  • Bachelor’s degree in Human Resources, Business Administration or equivalent experience.
  • At least 2-3 years of well-rounded corporate office experience, with background in Benefits Administration, Bookkeeping, Accounting and/or Payroll
  • Proficiency in English and Japanese desirable
  • Prior direct experience and knowledge of benefits (including leave administration and calculations for Paid Family Leave); proficiency with MS Office and related database systems; working knowledge of ADP Workforce Now is essential and required.
  •  Attention to detail, ability to multi-task, follow-up and meet deadlines is critical.

Human Resources Administrator

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International Bank is seeking a Human Resources Administrator;

  • Process enrollments/changes/terminations in healthcare, life and AD&D, disability insurance, flexible spending account, 401(k) Retirement and Savings Plan
  • Help manage the administration of Matching Gift Program, other charitable contributions, and corporate social responsibility initiatives.
  •  Assist in the Non Discrimination Testing (NDT) and census preparation for Plan benefits as well as preparation and collection data for EEO-1 filing.
  • Administer the Consolidated Omnibus Budget Reconciliation Act (COBRA), Family Medical Leave Act (FMLA), NYS Paid Family Leave and Disability claims.
  • Prepare the off boarding and exit documents for departing employees.
  • Manage the Mandatory Absence Policy (MAP), review and approve MAP notification in the Service Now System and prepare quarterly reports.
  • Prepare various invoice payments accurately and in a timely manner using the POLAR and TRIP system.
  • Prepare Information Security System reports, file and organize personnel records, and perform other duties as deemed appropriate by the manager.
  • Support payroll team and serve as a back-up for mandatory, recurring, or ad hoc reports in benefits and payroll.
  • Handle the on-boarding of new hire employees, coordinate with hiring managers and related parties (ITG, Facilities, RMG) for new hire set up, prepare on-boarding documents, facilitate orientation.
  • Preparing accurate reports required on ad-hoc or a regular basis (monthly, quarterly, annually) for various internal, CUSO, as well as MUTB Head Office reporting.
  • Maintain HR record keeping
  • Support of company events
  • Participate in various audits (internal/external), annual RCSA, and perform other duties as deemed required by the HR management.

Job Requirements:

2-4 years of relevant experience

Bachelor’s degree

Human Resources Analyst – International Financial Firm

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International Financial Firm is seeking an HR Analyst with following responsibilities:

 

  1. Process enrollments/changes/terminations in healthcare, life and AD&D, disability insurance, flexible spending account, 401(k) Retirement and Savings Plan
  2. Help manage the administration of Matching Gift Program, other charitable contributions, and corporate social responsibility initiatives.
  3. Assist in the Non Discrimination Testing (NDT) and census preparation for Plan benefits as well as preparation and collection data for EEO-1 filing.
  4. Administer the Consolidated Omnibus Budget Reconciliation Act (COBRA), Family Medical Leave Act (FMLA), NYS Paid Family Leave and Disability claims.
  5. Prepare the off boarding and exit documents for departing employees.
  6. Manage the Mandatory Absence Policy (MAP), review and approve MAP notification in the Web Help Desk and prepare quarterly reports.
  7. Prepare various invoice payments accurately and in a timely manner using the POLAR and TRIP system.
  8. Prepare Information Security System reports, file and organize personnel records, and perform other duties as deemed appropriate by the manager.
  9. Support payroll team and serve as a back-up for mandatory, recurring, or ad hoc reports in benefits and payroll.
  10. Prepare Information Security System reports, file and organize personnel records, and perform other duties as deemed appropriate by the manager or HR Management.

 

Job Requirements:

2-4 years of relevant experience

Bachelor’s degree

 

Payroll Manager

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International Financial Firm is seeking a payroll manager.

1. Execute payroll function in accordance with the Branch’s practices as well as compliance with payroll and audit standards, federal, state, and local requirements.

a. Enter and maintain accurate employees’ data in ADP Workforce Now and process the full cycle of payroll

timely.

b. Reconcile payroll accounts and related reports as applicable on a semi-monthly, monthly, quarterly, and yearly basis.

c. Proactively analyze payroll data, leverage ADP’s functionality to streamline workflow and drive continuous improvement processes.

d. Generate standard reports and develop ad-hoc reports as requested using the ADP system.

e. Perform regular payroll audits to ensure the availability of complete and accurate payroll data.

f. Respond to employee inquiries of payroll related matters and as applicable benefits programs.

g. Provide ADP system trainings and other payroll/benefits related education for employees and managers as necessary.

h. Manage Suspense Accounts to ensure accuracy, timely reconciliation, and reporting.

i. Troubleshoot ADP system and related process issues, investigate for resolution, and escalate as needed.

2. Serve as a primary back up to the Benefits team. Process invoice payments in Polar and TRIPP, data entry to various benefits portal for enrollments/changes/terminations of employees, COBRA or Health Insurance premium invoicing, benefits administration, etc.

3. Maintain record keeping in accordance with the firm’s record retention policy and procedures as well as compliance with applicable laws. Keep logs, payroll, timecards, tax, and other related documents, including personnel records; and lead to coordinate archiving records for offsite storage.

 

Qualification; 

  •  Bachelor’s Degree
  •  At least 4 years of direct payroll experience in a corporate environment (250+ headcount).
  • 4+ years HR work experience in a support function capacity.
  • Must know ADP Workforce Now or other payroll systems.
  • Must know basic accounting knowledge. Experience and familiarity of HRIS (e.g. Saba) a plus.
  • Experience working in Banking/Finance a plus.
  • Society of Human Resources Management (SHRM) and Payroll certification highly desired.
  • Must be proficient in MS-Office (e.g. very good excel highly desired).
  • Knowledge of payroll and benefits industry standards and laws.
  • Excellent verbal, written and presentation skills.
  • Able to muti-task and work independently.
  • Ability to interact at all levels in the organization, a team player, and flexible

Human Resources Generalist

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International Bank is seeking a Human Resources Generalist responsible for supporting an area of the Bank on HR issues, such as talent acquisition, workforce planning, succession management, performance management, and employee relations. Responsible for ensuring Bank policies are implemented and performed.

Duties and Responsibilities:

  1. Develops partnerships with business area managers and employees to best provide HR-related services to the business area with respect to the Branch. Partners with senior HRD staff to assist staff and develop initiatives for staff.
  2. Consults with business area managers to provide HR guidance, develop solutions, programs, policies, and training, when appropriate. Analyzes trends and metrics to assist the business area managers with their long-term strategic goals.
  3. Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks, and ensuring regulatory compliance. Partners with senior HRD staff and the Legal Department, as needed.
  4. Develops a staffing and recruitment plan for each business area. As needed, recruits for open positions, revises job descriptions, job titles, etc. Provides basic guidance for the Compensation Program and Succession Planning. Assists with employment termination processing, as necessary. Works with the immigration attorney to for visa applications and renewals. Delivers new hire orientation materials to new hires in business area.
  5. Provides day-to-day performance management guidance to business area managers, including but not limited to coaching, counseling, career development, promotion nominations, and performance improvement plans. Responsible for having all Performance Management reviews completed on a timely basis.
  6. Works closely with managers and employees to improve work relationships, build morale, and increase productivity and retention.
  7. Responsible for all HRD administrative tasks for the assigned Business Area, such as HR Notification forms, ordering business cards/employee stamps, maintaining signature cards, input to HRIS and Everbridge, Form I-9s, reportable events log, filing and scanning, and record retention of both electronic and paper files.
  8. Assists with all events run by HR including Wellness Activities, Health Fairs, Corporate Challenge, Holiday Party, December 24th Party, etc.
  9. Performs other duties and responsibilities as assigned by management.

Qualifications

  1. Bachelor’s degree in human resource management or its equivalent with 2+ years of related experience. MBA in organizational behavior/ human resources/ organizational psychology, preferred.
  2. Excellent computer skills in Microsoft Office including Excel, Word, and PowerPoint.
  3. Experience with ADP Workforce Now.
  4. Excellent interpersonal skills, good oral and written communication skills.
  5. Good detail orientation, organizational, and multitasking skills.
 Base salary up to 80K+Bonus

Bilingual Japanese Global Mobility Associate

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International Financial Institution is seeking a Global Mobility Associate to help developing/managing firm’s global mobility platform as well as HRIS.

  • 2+yrs experience in the area such as HRIS, Payroll, HR operations and Expatriate Services/mobility.
  • Japanese language skill preferred but not mandatory
  • Strong communications skills both verbal and written
  • Detail oriented and well organized

 

 

 

AVP, Talent Management – International Financial Firm

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International Financial Firm is seeking an AVP, Talent Management.

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