VP, Business Audit – International Bank

An International Bank is seeking a VP, Business Audit whose role is primarily responsible for executing and project managing assigned audit engagements with minimal supervision and in adherence to department standards, which are based on applicable regulations and internal/external professional practice expectations. This may involve supervision of the execution of assigned audits, including planning, fieldwork, reporting, and issue tracking and follow-up. The position is responsible for internal partner management and the supervision of and accountability for the quality of and judgment calls in audit work. It is also responsible for staff management on individual audit engagements.

1. Performing audits in accordance with established standards as outlined in the current Internal Audit Policies and Procedures by supporting the audit results and audit report inclusive of management action plans. The VP of Business Audit is expected to assess the state of governance, risk management and internal control (GRC) processes to identify internal control gaps or weaknesses related to key business risks

2. Directly perform all phases of the internal audit process, including control test work and documentation, or direct other USAO team members to perform audit work as well as reviewing/providing feedback to them on their work to ensure the collective business audit work meets the expectations of our USAO function. Specifically, the position will be assigned to assess the GRC processes of the Bank’s business areas.

3. Demonstrate seasoned analytical and critical thinking skills in assessing the Bank’s GRC processes, inclusive of enterprise and emerging risks, for the areas assigned to audit (or perform other assurance activities of, including issues tracking and validation, continuous monitoring, auditable entity/key project/key business risk assessments, etc.)

4. Be able to provide both a “Big Picture” (i.e., a “thematic”) assessment of the GRC processes as well as to elaborate on the details supporting the high-level assessment. The result of the execution of the assigned business audit activities will require a root-cause analysis of the factors that led to the identification of internal control gaps or weaknesses.

5. With minimal supervision, be able to draft audit findings, actively and promptly discuss them with management, and provide the final product to Auditor-in-Charge (AIC) or Senior Vice President for incorporation into final audit report.

6. Demonstrate positive influence on management to advance the internal control environment for the Business through credible challenge and the identification, reporting and tracking of high impact risk issues that align with industry best practices and regulatory requirements and expectations for the areas of expertise. Therefore, an understanding of relevant regulatory expectations is essential to execute the audit engagements. As relevant, contribute with the Third Line of Defense’s assessment of management’s plans to respond to regulatory issues and inquiries.

7. Effectively manage partner relationships to a mutually accountable, productive, encouraging and trusted level. Training other members of the Internal Audit in areas of expertise, including internal control best practices and other duties as assigned by the manager. 8. Adhere to the Internal Audit methodology in place. Minimize Quality Assurance comments, (and address QA findings promptly). Act as a leader and role model to assist USAO management to implement process improvements stemming from QA reviews.

Requirements

  • Bachelor’ degree
  • Certificate and licenses preferred
  • An active professional certificate in public accounting(AICPA), internal audit (CIA, CISA)
  • 5+yrs relevant experience
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, MS Edge).

Operations Manager/AVP – Int’l Bank

International Bank is seeking an Operations Manager responsible for all Repo and Securities related processing including settlements. Transactions are in EURO and USD currencies.

– Responsible for processing Global custody settlement in Euroclear.

– Must possess knowledge of Swift MT54x, MT2xx, Fedwire, DTC, Euroclear security settlement, coupon reset & processing, corporate actions, security asset pledge, repo margin call and claim settlement.

– Preferred to have knowledge of Dodd-Frank Act for Legacy and Cleared swap/CDX clearings, rate reset, and futures/options operations.

– Responsible for drafting and updating group’s policies and procedures

– Streamline processes and ensure they are in line with the current market practice

– Accountable for self-training by research the market practice and for cross-training in the Collateral Management and Foreign Exchange and Money Market areas.

– Responsible for preparing or checking reports

– Responsible for the retention and record keeping of documents.

– Other duties as assigned by management.

Qualifications

  • 4+years work experience in related Operations field preferred
  • Bachelor’s Degree in finance or related field preferred
  • Good written and verbal communications skill, and also good organizational and analytical skills.
  • Proficient in Microsoft Office.

Cash Control Custory Manager – International Bank

International Bank is seeking a Cash Control Manager with following responsibilities:

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Legal Associate- International Bank

International Bank is seeking a Legal Associate with following responsibilities;

  • Reviews, negotiates, and drafts various contracts for the Branch business lines and support functions including bilateral and syndicated credit agreements (with focus on investment fund finance), vendor services agreements, confidentiality agreements, custody agreements, securities lending agreements as agent (e.g., MRAs, MSLAs, GMSLAs, GMRAs, ISDAs, tri-party collateral agreements) and related documentation required for such transactions by the business and support areas.
  • Assists with corporate governance matters, including the preparation of materials for Branch governance committee meetings, including the Executive Management committee, the three Business Management committees, the Fiduciary Advisory committee and other internal governance committees and related agendas, corporate resolutions, minutes and other corporate governance documents, action items and records.
  • Drafts and reviews legal correspondence, research memoranda, template texts for standardized agreements, internal policies and procedures and internal presentations on topics as needed. Assists with the internal business management functions of the Legal Group as needed.
  • Researches, analyzes, and provides legal and regulatory advice to the Compliance, Risk Management, Administration and Planning and IT Group areas regarding new regulatory developments as needed. Assists in the regulatory change management, regulatory reporting and regulatory examinations and inquiries response process.
  • Reviews subpoenas and litigation-related filings and assists in related responses and litigation management activities as needed.
  • Performs other duties and participates in special projects

 

Requirements

  • Juris Doctor (JD) Degree required from ABA accredited law school and admission to the New York Bar.
  • 6 to 8 years of relevant banking and trust services work experience.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, MS Edge).

Bilingual Japanese Head of Administration Department, VP – International Bank

International Bank is seeking a Head of Administration Department, VP with Japanese language skills who will direct staff, develop strategy and control execution of the departmental functions and plans. Recommend objectives, policies, and plans for the department. Develop ways to improve efficiency, effectiveness, and productivity. Focus on proactive strategic management rather than day-to-day operations.

 

  1. Accomplishes department objectives by managing staff; plans, supervises, and evaluates department activities.
  2. Maintains appropriate staff by planning headcount, and by recruiting, directing, training and developing them.
  3. Establishes strategic department goals and defines department objectives by gathering the information on the Branch’s business and its external developments and by identifying and prioritizing the issues to address.
  4. Accomplishes staff’s goals by communicating job expectation and supporting problem resolution and decision-making; plans, monitors, and appraises staff’s job results.
  5. Ensures an efficient and productive work environment based on continuous and effective staff communication; fosters a rewarding workplace culture in which there is recognition and growth.
  6. Establishes and makes necessary changes/updates to policies and procedure manuals; implements them to ensure compliance with State and Federal regulations as well as internal compliance requirements.
  7. Manages the Federal/State examinations as well as other external/internal audits; follows up and corrects any items addressed to ensure necessary changes or recommendations have been implemented, as directed.
  8. Team with Business Continuity Management (“BCM”) to implement and maintain the BCM Program by ensuring the completion of business continuity deliverables for their department such as the regular review of the department Business Impact Analysis (“BIA”), BC Plan, and Emergency Response Manual, testing of BC Strategies, mitigation of identified resiliency risks, and promotion of Business Continuity awareness

[Expense Management]

  1. Plans and controls non-personnel budget in cooperation with Head Office so that limited financial resources can be allocated properly and efficiently; ensures that expenses are spent within the guidelines and in an appropriate manner.
  2. Oversees expense disbursement processing; ensures check issuing and accounting process is handled properly and efficiently based on Accounts Payable procedures.

[Facility Management]

  1. Oversees the ID card System and other security-related systems and controls (e.g. key) for physical security of Bank premises to protect employees, company properties and information and reports possible issues as needed,
  2. Be on call 24 hours a day for security system irregularities.
  3. Oversees the outsourced Facilities Management Company and ensures that business functions are being handled effectively, including the internal and external mail management and delivery for the Branch and the reception of visitors; ensures procurement of office services and supplies properly and efficiently.
  4. Develops, coordinates and enforces the plans to improve the office work environment in response to the development in ESG and in working model.
  5. Oversees the Branch’s Corporate Insurance policies so that risk exposure is managed within the Branch’s risk appetite level.
  6. Oversees asset inventory reconciliation and management.

[Communication Management]

  1. Manages Bank’s (except Credit-related) Important Documents and ensures that those documents are current and effective.
  2. Oversees the offsite storage (Iron Mountain) management.
  3. Manages communication with Head Office, including handling of Important Mail; acts as general liaison between Head Office and the Branch for regulatory and public relations issues.
  4. Oversees a communication with building management company and other pertinent service vendors; oversees the Bank’s Vendor Management activities by implementing and maintaining vendor lists and managing vendor application process.

[Expatriate-related Administration]

  1. Oversees processing expatriate personnel and benefit issues, such as company housing, relocation from/to U.S., visas, insurance, and tax filings in an appropriate way; reviews the existing expatriate’s benefit programs on a regular basis and ensures the programs are sufficient and effective and then consults with Head Office about the amendment; manages processing logistics for head office visitors.
  2. Oversees secretarial assistance to General Manager.
  3. Performs other duties and responsibilities as assigned by management.

 

Qualification

  1. Experience and knowledge accounts payable, facilities, budgeting, expatriate visas and housing, and project management.
  2. Bilingual oral and written skills on a business level in both English and Japanese.
  3. Experience in managing a team and creation of good communications, process, and procedures.
  4. Strong computer skills in Microsoft Office including Excel and Word.

AVP, Business Audit – International Bank

International Bank is seeking an AVP, Business Audit.

  1. Perform audits in accordance with established standards as outlined in the current Internal Audit Policies and Procedures by supporting the audit results and audit report inclusive of management action plans. The individual in this position is expected to assess the state of governance, risk management and internal control (GRC) processes to identify internal control gaps or weaknesses related to key business risks
  1. Directly perform all phases of the internal audit process, including control test work and documentation, or direct other team members to perform audit work as well as reviewing/providing feedback to them on their work to ensure the collective business audit work meets the expectations of team’s function.
  1. Demonstrate analytical and critical thinking skills in assessing the Bank’s GRC processes, inclusive of enterprise and emerging risks, for the areas assigned to audit (or perform other assurance activities of, including issues tracking and validation, continuous monitoring, auditable entity/key project/key business risk assessments, etc.)
  1. The result of the execution of the assigned business audit activities will require a root-cause analysis of the factors that led to the identification of internal control gaps or weaknesses. The individual in this position is expected to help report results of audit work in an effective and timely manner, leading to appropriate remedial action and ongoing management of risk.
  1. Be able to draft audit findings, actively and promptly discuss them with management, and provide the final product to senior managers into final audit report, inclusive of audit issue rating(s) and related recommendations, and audit report rating(s), as relevant. When presenting internal control gaps or weaknesses identified in the course of the audit activities to Bank management, be able to advise management on the adequacy, sufficiency, effectiveness and sustainability of the corrective actions.
  1. Demonstrate positive influence on management to advance the internal control environment for the Business through credible challenge and the identification, reporting and tracking of high impact risk issues that align with industry best practices and regulatory requirements and expectations for the areas of expertise. Therefore, an understanding of relevant regulatory expectations is essential to execute the audit engagements. As relevant, contribute with the Third Line of Defense’s assessment of management’s plans to respond to regulatory issues and inquiries.
  1. Adhere to the Internal Audit methodology in place. Minimize Quality Assurance comments (e.g., through robust and timely documentation of workpapers prior to report issuance), and address QA findings promptly.

 

Qualifications

  • Bachelor’s degree or advanced degree in Accounting, Finance or related curriculum
  • CPA preferred
  • 6-8yrs’ relevant experience in financial institutions
  • Team Player
  • Strong communications/interpersonal skills
  • Proficiency in MS Office

Bilingual Japanese Executive Assistant – Int’l Bank

International Bank is seeking an Executive Assistant with Japanese language skill.

  • Support head of the Corporate Banking Dept. as well as a couple of senior managers
  • Calendar management and business trip arrangement
  • Set up clients’ lunch/dinners and corporate events,
  • Administer seminars and receptions organized by the department
  • Write business letters and correspondence in English and Japanese
  • Manage/update internal information/documents
  • Process expenses, prepare expense reports, coordinate for paying all the invoice, and handle budget items using ERP systems
  • Arrange onboarding of new hires

Qualifications

  • 3+yrs executive assistant experience in global organization
  • Superb communications skills both written and verbal
  • A team player with strong organizational skills
  • Proficient in Excel (advance level preferred), PowerPoint (intermediate)
  • ERP exp. a plus
  • Be able to work independently and is multi-tasking

Bilingual Japanese Client Service Administrator -International Bank

An International Bank is seeking a Client Service Administrator with Japanese language skills.

  • Maintains Client Accounts/Records- by opening, closing, and modifying Trust clients’ account information; by updating client documents; providing clients with daily, weekly, and monthly account reports.
  • Monitors Client Account Activities- by overseeing client account activities daily and by troubleshooting when necessary; ensuring Office of Foreign Assets Control (OFAC) compliance by performing OFAC screening as a backup.
  • Daily Client Liaison- by translating, researching in the system, or coordinating within Trust Business and/or sub-custodian to investigate solutions and respond to the client.
  • Creates Reports and Manuals- by drafting the reports for Head Office monthly and so on; by updating the procedure manual; and by assisting in the filing of tax reports to the IRS for custodial accounts.
  • Additional Tasks & Changes in Responsibilities Based on changes in the business work environment, job responsibilities can change, and additional functions and tasks may be added or removed accordingly. Additionally, this position will perform other duties as required, and participate in special projects as deemed necessary and appropriate by Management.

Qualifications

  • Japanese language skills (speak/write/read)
  • Bachelor’s Degree in business or related major
  • 1-2 years of relevant work experience
  • Ability to navigate computer systems and use Microsoft Word, Microsoft Excel, etc.
  • Flexible to work overtime from time to time as business requires.
  • Proficient written, verbal, and communication skills.

Bilingual Japanese Executive/Administrative Assistant

International Financial Firm is seeking an Executive/Administrative Assistant with Japanese language skill who can provide high-level administrative support to expatriate employees including the CEO & President. Also, the individual is expected to provide support with accounting, financial and administrative duties.

  • Welcome visitors, review correspondence, arrange company dinners and other corporate functions, respond to questions and meeting requests directed to firm’s expats.
  •  Arrange corporate travel and meetings by developing itineraries and agendas, booking other transportation, arranging lodging and meeting accommodations; manage and maintain schedules of firm’s expats.
  • Provide support for all administrative matters on behalf of the President and general corporate operations matters for the company as directed by President and/or key executives.
  • Support accounting, financial, and administrative tasks, assist in scheduling of and preparation for firm’s expats’ meetings, and perform other general office duties such as ordering supplies and maintaining records and management systems.

 

Qualifications

  • At least five years of Executive Secretary/Administrative experience; previous work experience in a global organization preferred.
  • Bachelor’s degree in Business Administration, Accounting, Finance, or related discipline desirable.
  • Proficiency in Microsoft Office software.
  • Excellent communication skills (including via phone, e-mail, and in person); ability to independently compose correspondence.
  • Proficiency in Japanese and English required.
  • A professional and flexible team player with strong attention to detail and sound judgment; excellent interpersonal skills and strong attention to detail and accuracy.
  • Organized and able to follow up on multiple tasks without direction; must maintain confidentiality and discretion.

Bilingual Japanese Benefits Administrator

International Financial Firm is seeking a Benefits Administrator who administers/coordinates the day-to-day operations of group benefits programs, performs bookkeeping and related administrative tasks;

  • Oversee and review employee benefits transactions and calculations; compile paperwork and track leaves of absence; assist in the design of educational sessions on benefit programs.
  • Respond to employee inquiries regarding matters such as benefit accruals and administrative activities related to benefits programs, policies, and procedures.
  • Implement benefits programs by administering and coordinating processes and activities; complete all related transactions and calculate employee benefit accruals.
  • Oversee/ evaluate payroll and input data into the company HRIS to ensure all related payments, deductions, and/or changes are properly captured.
  • Back-up/assist the Payroll Clerk with calculating and processing payroll for local and expatriates’ staff.
  • Assist bookkeeping (AP & GL’s) activities with Sr. Mgr. of Finance and Administration to ensure adherence to Accounting rules and standards; prepare monthly bank reconciliation.
  • Serve as liaison and primary contact for plan vendors, company’s affiliate and third-party administrators; coordinate transfer of data to external contacts for services, premiums and plan administration; document and maintain administrative procedures for assigned benefits processes.
  • Ensure compliance with applicable government regulations; perform timely and accurate required reporting and fee processing; prepare, collect and organize data for audits and assessments.
  • Regularly audit activities and records to ensure they are updated; analyze, evaluate and document procedures to improve efficiency and suggest improvements.
  • Assist with preparation of the annual Open Enrollment materials; ensure all enrollment elections are properly processed in a timely manner.
  • Liaise with affiliate company for annual benefits reporting.

Qualifications

  • Bachelor’s degree in Human Resources, Business Administration or equivalent experience.
  • At least 2-3 years of well-rounded corporate office experience, with background in Benefits Administration, Bookkeeping, Accounting and/or Payroll
  • Proficiency in English and Japanese desirable
  • Prior direct experience and knowledge of benefits (including leave administration and calculations for Paid Family Leave); proficiency with MS Office and related database systems; working knowledge of ADP Workforce Now is essential and required.
  •  Attention to detail, ability to multi-task, follow-up and meet deadlines is critical.