Bilingual Japanese Executive Assistant

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International Bank is seeking an Executive Assistant with Japanese language skills who will be supporting top-level executives, including the GM of AD, GM of GBU, and GM of GMU. Follow established guidelines for day-to-day, routine operational and administrative work. May be required to use some independent thought to handle complex issues. Focus on execution within defined parameters, some expansion based on developing capabilities or experiences in conjunction with experienced staff. May have informal supervisory functions assigned.

Duties and Responsibilities:

  1. Provide secretarial assistance to the General Manager(s) of the AD, GBU and GMU including typing/word processing, handling internal and outside mail and email, phone calls, scheduling appointments, travel and entertainment arrangements/reimbursement including HO reporting, and holiday cards.
  2. Keep track of the daily schedule of the General Manager(s), check the schedule each morning, and confirm with the General Manager(s) if there are any logistical needs. In addition, every Friday, the executive assistant is expected to explain the next week’s schedule to the General Manager(s) and discuss administrative issues with them. Centralized management of the GM schedule (whenever a staff member schedules an appointment with the GM, they must go through the executive assistant, who schedules the appointment in consideration of the GM’s situation).
  3. Responsible for establishing good working relationships with all the secretariat offices of Japanese and non-Japanese Corporations in the US, which the bank has ongoing or potential business relations, so as to maintain and promote business relationships among the entities.
  4. Coordinate logistics with the external counterparties, including meetings setup which may be in-person or videoconference, and select and reserve banquet venue, gifts, and limo. Prepare appreciation letter and/or e-mails as well as meeting record after the event.
  5. Support and assist the General Manager(s) to implement business events, as assigned.
  6. Liaise across the Bank and with HO on behalf of the General Manager(s,) under the General Manager’s instructions. Communicate with and report to HO Corporate Secretariat Office as needed and manage logistics with HO executives such as setting up meetings (Outlook/Zoom setup, meeting host).  Assist the GM with attendance by keeping track of various head office meeting schedule.
  7. Assists with various travel arrangements for Head Office employees including the arrangement of events related to the IMF meeting, etc.
  8. Assist and support the General Manager(s) personal related matters, such as housing, annual health checkup, tax return, on an as needed basis.
  9. Performs other duties and responsibilities required by General Manager(s).

 

Requirements: 

  1. Bachelor’s degree in business or its equivalent with 3+ years of related experience.
  2. Bilingual oral and written skills on a business level in both English and Japanese.
  3. Excellent computer skills in Microsoft Office including Excel, Word, and PowerPoint.
  4. Excellent interpersonal skills, good oral and written communication skills.
  5. Good organizational and multitasking skills.
  6. At least 5 years of executive assistance experience in a company with more than 200 employees.

Base salary up to 95K+Bonus

Bilingual Japanese Manager, Trading and Administration

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International Asset Management firm is seeking a Bilingual Japanese Manager who will be responsible for trading and administration.

Responsibilities:

1.Trading

Under supervisions and with supports by COO:

(Trade Executions)

  • Execute orders of securities trades on accounts for which the firm makes investment management activities. All orders are created by portfolio managers, and using Bloomberg AIM (Asset and Investment Manager), traders execute the orders under instructions specifically given by portfolio managers.
  • Develop and improve trade execution practices including systematic trade execution process.

(Post-trade Operations)

  • Develop process of post-execution operations including reconciling trades with execution brokers, making settlement instructions to custodians and providing executed trade information to firm’s head office.
  • Reconcile executed trades with execution brokers.
  • Make settlement instructions of the matched trades to custodians for settlements.
  • Improve the post-execution process cooperating with brokers, custodians, head office or other parties.

 

2.Administrations

(Human Resources, General Affairs, Finance and Information Technology)

Under supervisions and with supports by COO, this individual is engaged in the following functions:

  • Human resources including recruitment, development/improvement of HR system and management of working permits;
  • General affairs including workspace management and vendor management;
  • Corporate accounting and treasury including budgeting, financial planning and procurement, management of cash payments and receipts, controls over bank accounts and management of surplus funds;
  • Information technology system operations including troubleshooting as well as communications with external IT system operation service provider.

(Compliance)

  • Support CCO with conducting compliance activities in line with the compliance structures, rules and programs prepared by CCO;
  • Support CCO with filing regulatory reporting in cooperation with outside legal counsel, compliance consultant and head office.

 

Qualifications:

  • Bachelor or higher degrees;
  • At least 5 years’ work experience in financial institutes, more preferable in asset managers;
  • Comprehensive and in-depth knowledges on trade executions and post-trade operations;
  • Comprehensive and in-depth knowledges on financial instruments including equity, fixed income, future, option and FX;
  • Comprehensive and in-depth knowledge as well as actual work experiences in administrative operations including human resources, general affairs, corporate accounting, treasury and information technologies in the financial services industry;
  • Bilingual in Japanese and English;
  • Skills in teamwork, and smooth and accurate communications both in speaking and writing;
  • Ability to work independently.

(Preferred)

  • Actual work experiences in trade executions and post-trade operations;
  • Experience using trading platforms like Bloomberg and financial software;
  • IT literacy.

 

Base salary up to 110K+bonus

Bilingual Japanese Assistant, IT Department – International Bank

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International Bank is seeking an assistant in Information Technology Department (ITD) with Japanese language skills.

Position Overview:

Responsible for providing administrative, clerical, or technical support for a department. This includes distributing information, taking notes, transaction processing, and maintaining/administering documents. Focus on daily deliverables and defined outputs under direct supervision with little discretion.

Duties and Responsibilities:

  1. Maintains, tracks and pays invoices related to IT expenses.
  2. Maintains request forms sent to the IT department and keeps accurate records.
  3. Maintains inventory information for both hardware and software.
  4. Maintains important documents, agreements, procedures, manuals, and memorandums related to IT.
  5. Produces system access monitoring reports from various systems and provides them to the person in charge of each system and relevant parties.
  6. Interacts with the person in charge of each system and relevant parties and takes necessary actions to rectify any findings in cooperation with other IT staff.
  7. Receives calls/messages from employees/counterparties and liaises with relevant IT staff.
  8. Acts as a liaison between employees and other IT staff by assisting employees with finding the necessary IT resolutions in cooperation with IT staff.
  9. Coordinates meetings with employees, vendors, and guests and takes minutes in meetings, as needed.
  10. Provides written and verbal translation services.
  11. Helps coordinate and prepare for various IT audits and examinations.
  12. Acts as a liaison between the bank and external vendors regarding contracts and payments.
  13. Performs IT administrative routine work according to procedures.
  14. Creates applications/reports to maintain IT-support contracts.
  15. Promote operational process improvement.
  16. Performs other duties and responsibilities as assigned by management.

 

Knowledge, Skills, and Abilities:

  1. Bilingual oral and written skills on a business level in both English and Japanese.
  2. Advanced computer skills in Microsoft Office including Excel, Word, and PowerPoint.
  3. Good understanding of technical IT terminology.

 

Base salary 85K +Bonus

Bilingual Japanese Operations Manager/Assistant Manager – Asset Management

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International Asset Management Firm is seeking an Operations Manager/Assistant Manager who will supervise and oversee back-office operations for fund’s assets investing in the US Fixed income and Equity Market.  The position required native level Japanese language skill.

Essential Duties/Function

Back Office

  • Oversee all relevant controls to ensure timely, complete and accurate processing of transactions; prepare monthly and quarterly management reports of funds’ performance.
  • Apply strategies and objectives across product and business lines within all internal and external policies/guidelines and regulatory requirements; develop and implement operational procedures.
  • Build and maintain relationships with front office clients, fund administrators, the custodian bank and vendors to provide a point of contact within the team for time critical, complex or regulated tasks.
  • Review existing product / function development and operational processes to ensure high quality service in response to changing client needs and market trends; serves pivotal role in execution of disaster recovery plans.
  • Identify areas of exposure and escalate operational, regulatory and other risks to management as appropriate; contribute to the development and implementation of mitigation or control solutions.
  • Design and implement strategies to ensure continuous process improvement and partner with relevant staff to define change initiatives that deliver process and performance improvement.
  • Provide input on establishment of back-office budget with senior management and control related costs.
  • Provide direction, support and guidance to direct reports to foster a focus on process and performance efficiency; active involvement in the selection, training, evaluation and disciplining of staff.

 

Experience/Qualifications

  • Bachelor’s Degree from an accredited college or university (or equivalent).
  • 4 to 8 years of experience in Equity and Fixed Income Operations, with an understanding of the operational mechanics of related products; previous project management experience desirable.
  • Product knowledge of interest rate swaps, ccy, CDS, swaption, FX, bonds, and Equity.
  • Solid analytical skills with ability to proactively identify issues and propose effective
  • Excellent communication skills with internal/external clients, fluency in Japanese
  • Strong team building and leadership skills, with willingness to openly share information and transfer knowledge to team members.
  • Proficiency in MS Office; familiarity with Bloomberg, OASYS, Eagle and Linedata Longview OMS

Base salary up to 135K+bonus

Bilingual Japanese Administrative Assistant

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International Financial Firm is seeking an Administrative Assistant.

• Provide overall administrative support to the Chief Auditor, line SVPs and Professional Practices in USAO.
• Schedule internal and external meetings for the team.
• Document and submit travel entertainment expenses, and other expenses such as training, for the USAO team members.
• Liaise with other business groups within MUTB-NY on Branch matters.
• Track and report USAO team members’ compliance with requirements such as access controls and mandatory trainings.
• Support Professional Practices team in activities such as keeping track of timesheets, project sheets and preparing presentations and/or analysis using Microsoft Office tools.
• Write Bilingual correspondence/ letters and inter-office memos.

 

Qualifications

  • Bachelor’s Degree
  • 1-2 years of relevant work experience.
  • English and Japanese Bilingual
  • Proficient in Microsoft Excel, Microsoft Word, and other Office products.

 

Base 60-65K+OT+bonus

BL Japanese KYC (Know Your Customer) Consultant

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Internatinal Bank is seeking a KYC (Know Your Customer) Consultant with Japanese language skill

·  Conduct Know Your Customer (KYC) on opening new customer accounts and on periodic reviews.
· Follow periodic review schedule and contact business line and customers accordingly.
· Update operating manuals and related procedures.
· Assist in the training on any procedure update.
· Track and schedule the annual model and system validation for the KYC tool.
• Gather information and documentation for internal and external audit.
• Collect, track, and monitor operational metrics such as service level agreements (“SLAs”) and quality and put strategies in place to ensure thresholds are within risk appetite.
• Drive and maintain escalation protocols.
• Assist with liaising to Compliance Group to discuss identified trends and develops appropriate resolutions, as well as maintains an awareness of changes to their operational processes.
• Coordinate Global Financial Crime Compliance Testing of Affiliates (GFCCT), system/model validation, and track any issues identified in the KYC Middle Office and help remediation.
•Based on changes in the business work environment, job responsibilities can change, and additional functions and tasks may be added or removed accordingly. Additionally, this position will perform other duties as required, and participate in special projects as deemed necessary and appropriate by Management
Qualifications

  • BS Degree
  • 2-3yrs relevant experience
  • Proficiency in MS Office
  • Japanese language skill
  • ACAMs certified preferred

BL Japanese AVP/VP- KYC (Know Your Customer)

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Internatinal Bank is seeking an AVP/VP level professional with Japanese language skill who is responsible for conducting KYC, opening new customer accounts, executing periodic review of those accounts as well as directly working with the direct manager to guide their businesses in KYC related matters.

• Conduct Know Your Customer (“KYC”) on opening new customer accounts and on periodic reviews.
•  Perform Quality Control of KYC files, including providing feedback on specific areas of improvement.
•  Assist the team head in leading and driving process changes, and managing updates to operating manuals and related procedures.
• Support in the training of procedure updates.
• Help manage the annual model/system validation for the KYC platform/tool.
• Support in internal and external audit reviews inclusive of collection of testing evidence.
•  Gather, track, and monitor operational metrics such as service level agreements (“SLAs”) and quality, and place strategies in place to ensure thresholds are within risk appetite.
• Drive and maintain escalation protocols.
• Assist the direct manager in managerial tasks such as those related to capacity analysis, issue management and reports to branch committee.
• Liaise with Compliance Group to discuss identified trends, develop appropriate resolutions, and maintain an awareness of changes to their operational processes.
Work with vendors to obtain invoices and use internal procedure to disburse them. This require working with legal, accounting and third party vendors
•Based on changes in the business work environment, job responsibilities can change, and additional functions and tasks may be added or removed accordingly. Additionally, this position will perform other duties as required, and participate in special projects as deemed necessary and appropriate by Management.

Qualifications

  • BS Degree
  • 6-10yrs relevant experience
  • Proficiency in MS Office
  • Japanese language skill

Base salary up to 150K+Bonus.

AVP, Real Asset Financial Operations

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International Asset Management Firm is seeking an AVP, Real Asset Financial operations who will be supporting Tax related analysis for fund of funds and tax due diligence fore real estate and infrastructure investee funds.  The ideal candidate should have a solid understanding of tax benefits and regulations of offshore structures and corresponding tax structural efficiency on investee fund level.  Also broader understanding of audit/accounting and regulatory compliance offshore fund of funds will facilitate functions of this role as well.

  • Support structuring tax efficient fund of funds structure for investors by applying tax knowledge and consulting with external tax professionals.
  • Support the tax due diligence of fund investments by analyzing fund structure and confirming compatibility of holding fund of funds tax structure efficiency with consultation of external tax specialist analysis reports.
  • Apply broad and in-depth knowledge of tax regulation, monitor the change of tax regulation and trend of FOFs structure in consultation with external professionals, and periodically advise team members and investors.
  • Ensure compliance with appropriate regulatory, financial and tax reporting requirements; monitor current industry issues and support to keep investors informed of changing guidelines to minimize risk.
  • Facilitate tax filing/ financial statement audit for fund of funds by corresponding with external tax filler/ auditor and administrator.
  • Assure validity of the accounting/tax principles applied within the portfolio research and resolve complex issues.
  • Communicate with investors and administrator/ General Partner and negotiate with administrator/General Partner on relevant matters including tax, accounting, compliance, and regulatory matters.

Qualifications

  • Strong academic background including Bachelor’s Degree in Accounting or Finance preferred.
  • Either or both of following experiences are preferred.
    1) 5-8 + years’ experience in real estate and/ or infrastructure fund structuring experience to pursue tax efficient structure based on investor’s tax situation. Offshore fund related regulation and requirement knowledge is preferred.
    2) 5-8 + years’ experience in tax and legal due diligence on real estate and/ or infrastructure funds.
  • Experience in real estate and/ or infrastructure fund tax and accounting or related field is a plus.
  • A professional, flexible team player capable and willing to assume a wide variety of tasks with ability to adapt to change.
  • Organized and able to follow up on multiple tasks without direction; strong attention to detail and accuracy.
  • Experience and professional manner in interacting directly in-person with senior members of investment community.
  • Strong command of MS Office software, including advanced Excel skills.
  •  Strong communications skills both verbal and written.  Japanese language skill a plus but not mandatory.

Equity Research and Portfolio/Data Analyst – Buyside Firm

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International Asset Management Firm is seeking an Equity Research and Portfolio/Data Analyst (associate level) who will be responsible for coverage of Food & Beverages sector as well as assisting Equity Team to develop/implement quantitative tools for screening, portfolio analytics, contribution etc.

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Corporate Actions Manager – Custody

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International Bank is seeking a Corporate Actions Manager in the Custody team;

• Notify corporate events to custody clients and securities lending partners (Global Securities Lending Solutions (GSLS), Third Party Custodians and Borrowers).
• Track corporate action (CA) events and elections custody clients and securities lending partners (GSLS, Third Party Custodians and Borrowers), and collect CA event responses.
• Coordinate with securities lending borrowers (up to record date) on elections and to split elections in order to receive underlying client intended elections (i.e. Cash or securities).
• Post or check CA event distribution on trust system.
• Process or check CA event election with agent or borrower and send 180 letter to SL borrowers if necessary.
• Confirm client eligibility of Class Actions and create or check notice to clients, including processing of class action claims for clients.
• Investigate and respond to client and securities lending partner inquiries, handling of client proxies (U.S. and Global).
• Participate in the updating of Corporation Action Procedures,  User Acceptance Testing of Enhancements of the CA system, and the Risk and Control Self Assessment (RCSA), audits, and exams.
• Based on changes in the business work environment, job responsibilities can change, and removed accordingly. Additionally, this position will perform other duties as required, and participate in special projects as deemed necessary and appropriate by Management.

Qualifications

• Solid understanding of corporate action, class action and proxy processing (custody and securities lending activity)
• Must be versatile, able to work effectively independently or as part of a team on multiple projects simultaneously.
• Proficient in Microsoft Excel, Microsoft Word, and other Office products.
• Bachelor’s degree preferred