BL Japanese Expatriate Administrator

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This position is responsible for providing administrative function to Head Office expatriates while they are posted in the U.S. Includes visa and staying permit extensions, individual income tax issues, health insurance, and payroll monitoring, etc. The administrative duties are performed using knowledge of Expatriate Benefit Policy and Procedures, established by H.O.

 Responsibilities

  • Prepare visa application letters at request of Head Office. Monitor expiration dates of visas/staying permits/passports; prepare extension applications in-house or through immigration attorney.
  • Make a first judgment in expatriates benefit issue with minimal supervisions, especially in areas that are not covered by Head Office Established Procedure.
  • Respond to correspondence from IRS or other tax agencies on behalf of expatriates; consult with Accounting Firm on tax matters; ensure that individual income tax returns are mailed timely
  • Communicate, with accountant, on issues related to payroll; analyzes discrepancies in accounting firm’s input and, when needed, correct their error by using knowledge in taxation and benefit plan
  • Communicate with expatriate overall General Administration issues such as VISA application, payroll, tax return, and fringe benefit in order to support expatriates life in United States
  • Assisting other General Administration Section staff with various administrative duties

 

Qualifications

  • Bachelors degree
  • Ability to conduct budget or accounting related analysis and prepare explanation
  • 2-3 years relevant experience such as support for Expatriate staff
  • Native level of Japanese skill (speaking, reading and writing) is essential
  • Effective communication skills: oral, written listening and presentation
  • Good PC skills (Excel and Word)
  • Detail oriented
  • Will be able to work in the office in San Jose, CA

 

HR Manager/HR Generalist

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This position is responsible for assisting Head of HR by performing company’s daily HR functions such as Recruiting/Staffing, Onboarding/Termination, Performance Management, and Employee Relations in order to achieve Company objectives.

  1. Prepare/Implement Budget under direction of head of HR by gathering information and analyzing performance and achievement of previous terms and make suggestions.
  2. Performs Recruiting and Staffing Activities: communicating recruiting agencies by screening, recommending qualified candidates to hiring managers, and scheduling interview.
  3. Performs Onboarding Process by fully understanding company’s HR policy, Employee Handbook and company benefit structure.
  4. Performs Termination Process by preparing termination documents for HR and IT department, update company record and insurance record including COBRA notification, and by conducting exit interview if applicable.
  5. Support Performance Management by mastering company’s Talent management software and performance policy to assist employees with questions, by addressing and monitoring company’s Mid-term/Annual Performance Review and Goal Setting Schedule set by HR manager and assist all employees to meet due date.
  6. Handle Employee Relations by providing information to employees on benefits and other programs, addressing complains from employees, and improving HR policies.

 

Qualification

  • Bachelor’s degree from four-year college or university. Degree in human resources, organizational development, business or related area.
  • 4+years in related experience and/or training; or equivalent combination of education and experience.
  • Strong interpersonal and communications skill, a team player and a person who can perform in diversified environment.
  • Experience with the Human Resources Information Systems (HRIS).
  • Certifications at professional HR associates a plus
  • Be able to work in the office in San Jose, CA area

 

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