Bilingual Japanese Administrative Assistant

An international IT firm is seeking a bilingual Japanese Administrative Assistant for their procurement department.

Job Description:

  • Obtain the quote, lead-time as well as specification requested by sales and engineering department.
  • Prepares purchase orders by verifying specifications and price; obtaining the requests from purchase planner for the products.
  • Obtains approval from requisitioning department.
  • Obtains purchased items by forwarding orders to distributors and suppliers; monitoring, tracking and expediting orders.
  • Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
  • Process the payment for purchases by forwarding receiving documentation and invoice after reconciling.
  • System (NAV and internal system KACS) Entry and update.
  • Keeps information accessible by sorting and filing documents.
  • Documentation (Including data analysis, report and manual)
  • Accomplishes purchasing and organization mission by completing related results as needed.
  • Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
  • Manage the network order being a single point of contact for internal, customer and carrier.
  • Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
  • Coordination of activation and network circuit test between carriers and internal engineering team.
  • Other tasks under supervisor’s direction.

 

Requirements:

  • Working experience in corporate setting
  • Proficient in MS Word, Excel, PowerPoint
  • Strong communication skill both external and internal in English and Japanese
  • Purchasing or project management experience preferred
  • Experience in IT or Network related a big plus
  • Japanese and English skill