Bilingual Japanese Administrative/HR Assistant

An international manufacturing company is seeking a Bilingual Japanese Administrative/HR Assistant. This position is responsible for supporting General Affairs and HR of the company by carrying out general administrative and clerical functions.

Responsibility

Supports Director of Legal and Administration and SVP/Director of HR

  • Creating expense report
  • Collecting and maintaining executive and department information
  • Scheduling appointments, arranging meetings, conference rooms and/or venue for conference and meetings
  • Coordinating business trips for conference and group meetings
  • Supporting expatriates’ transition activities
  • Managing the receipt and disbursement of information to and from outside parties
  • Greeting and offering refreshments to guests
  • Performing any other administrative/clerical functions as requested by Management.

Provides Administrative Support for General Human Resource Functions

  • Supporting benefits and payroll administration
  • Assisting with open enrollment processes
  • Reviewing and auditing vendor/carrier invoices
  • Maintaining staff and other HR data
  • Assisting in the arrangement of HR seminars and training
  • Supporting recruitment procedures
  • Assisting with new hire on boarding activities
  • Assisting with company-wide events and wellness activities
  • Performing any other human resource support functions as required

Requirements

  • Bachelor’s degree or two years of related experience.
  • 2+ years’ experience as an Administrator, Administrative Assistant or relevant role.
  • Experience with office management tools (MS Office software, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Detail oriented skills
  • Business level Japanese and English skills