Logistics Coordinator

An international manufacturing company is seeking a Logistics Coordinator who will be responsible for logistics support and general administrative functions.

Responsibility

Logistics Support Functions (70%)

  • Take orders, issue purchase orders, prepare shipping documents, and issue invoices.
  • Managing and follow up on status of order shipments.
  • Correspond with customers, customer’s brokers and suppliers about orders and related matters.
  • Create documents for customs/government submission.
  • Verify and monitor incoming and outgoing shipments and their procedure and documentation
  • Process all bills of lading, letters of credit, customs, and other documents as needed
  • Process payments, prepare receipts, and initiate billing procedures
  • Update shipping schedules when necessary and informing the necessary parties, including customers, vendors, suppliers, shippers, and staff.
  • Organizing inventory

 

General Administrative Functions (20%)

  • Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Provide real-time scheduling support by booking appointments and preventing conflicts.
  • Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Screen phone calls and routing callers to the appropriate party.
  • Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Assist supervisor with other administrative duties as necessary.

 

Accounting Functions (10%)

  • Enter and utilize SAGE accounting system. (Issue purchase orders, sales invoices, etc.)
  • Create month end accounting information, save data in spreadsheet, and file paperwork by creating and reporting year end accounting information.
  • Assist supervisor with audits performed by accounting firm.
  • Create account receivable list from sales invoices, and confirm payment date.
  • Perform any other accounts payable/receivable functions as necessary.

 

Qualification

  • 2+ years’ working experience
  • Strong MS Office skill
  • Team player, but also self-reliant
  • Strong communications skill both verbal and written
  • Open to working in diversified environment