Bilingual Japanese Operations Assistant

An international financial firm is seeking a bilingual Japanese Operations Assistant.

Summary

Contacts customers and establishes lending or deposit arrangements. Responsible for providing administrative, clerical, or technical support for a department. This includes distributing information, taking notes, transaction processing, and maintaining/administering documents. Focus on daily deliverable and defined outputs under direct supervision with little discretion. Follows established guidelines for day-to-day, routine operational and administrative work.

Responsibilities

  • Utilizes word processing and spreadsheet functions to prepare memos, correspondence and special projects.
  • Obtains deal information and documents from various sources and conducts research.
  • Schedules meetings and conferences, coordinates business travel arrangements and billing activities.
  • Performs data entry, updates calendar and prepares daily/weekly monitoring reports in databases and other systems.
  • Coordinates workflow between Lending Group departments and other departments.
  • Maintains various customer data and documents and updates Pending Reports.
  • Maintains deal information such as maturity dates, letter of credit and loan exposure.
  • Generates Branch and Head Office reports, using systems as needed.
  • Prepares materials for meetings and takes notes if required.
  • Assigns credit application and report numbers, records approvals and maintains related logbooks.
  • Maintains credit files, including the physical and electronic files.
  • Collects information and documents and prepares Customer/Account Profile for BSA review.
  • Conducts administrative and operational work for booking and daily activity.
  • Performs other administrative tasks as needed.
  • Performs other duties and responsibilities as assigned by management.

 

Qualifications

  • Experience in either banking operations or bookkeeping plus
  • Good business math, analytical and interpersonal skills
  • Excellent organizational ability
  • Proficiency with PC in business-related applications.
  • Bilingual oral and written skills on a business level in both English and Japanese